HR coordinator - SOCIETE GENERALE

SG Kleinwort Hambros has more than 200 years of experience helping individuals, families, entrepreneurs, trusts, and charities to manage their wealth. From expert wealth planning advice and investment strategies to specialist lending products, we provide the personal approach clients would expect from a modern and responsible private bank. We have one clear purpose - to simplify life's financial challenges. Providing a personal and holistic approach to wealth management, we know how to meet the needs of our clients with imagination, skill, and attention to detail. We also understand the importance of creating strong relationships based on trust, service, and expert knowledge. Building a responsible organisation is a fundamental part of our long-term vision. We aim to be a leading responsible bank for client service and expertise. Underneath this leadership of responsibility are the stakeholders we seek to serve as a responsible bank: our clients, colleagues, the community, and the climate. We help our clients to build sustainable legacies; we support our colleagues by promoting diversity and inclusion; we make a positive social impact for our community, and we champion climate action by reducing our carbon footprint.

The Human Resources Department is dedicated to fostering a supportive and inclusive workplace environment for all employees. It manages the bank's most valuable asset - its people - by implementing employee value proposition strategies for recruitment, onboarding, training, employee engagement, and retention. The department is also responsible for overseeing payroll and benefits administration, ensuring compliance with legal requirements and internal policies, and promoting employee well-being.

Summary of Key Purposes of the Role:

• Responsible for supporting the people team in the record management throughout the employee lifecycle.
• Responsible for providing advice and guidance in relation to day-to-day HR policy queries.
• Provide generalist support on HR tools, databases, MI and reporting, and participation in HR projects.

Responsibilities:

• Create, maintain and update employee records, ensuring compliance with company policies and legal requirements. This includes handling confidential information with discretion and accuracy in line with GDPR.
• Support onboarding processes, including preparing contracts and supporting documents, ensuring we follow up with candidates for all documents, forms, and qualifications, contract lapse reports.
• Mobility and international mobility administration.
• Arranging and conducting new hire inductions, conducting day 1 right to work checks.
• Probation milestones and confirmation of completion.
• Processing exit paperwork and offboarding processes.
• Arranging exit interviews for the HRA's.
• Production of references.
• Support annual appraisal process and reporting.
• Job description update support.
• Work closely with the payroll team to ensure accuracy in monthly payroll processing.
• Maintain up-to-date knowledge of relevant laws and assist with internal audits and compliance tracking ensuring HR processes are compliant.
• Liaise with T&C as required on any certified person population contractual and reporting line changes, absences, probation, joiners, and leavers.
• Support with annual HR policy updates.
• Support the annual fitness and propriety process.
• Act as a point of contact for employees and managers with HR-related policy queries, and provide administrative support to ensure employee relations are handled in a timely and accurate manner.
• Process all leave of absence requests as instructed by the HRA/HRBP (maternity, paternity, shared parental leave, adoption, career break, parental leave, and all flexible working requests) on the relevant systems and produce confirmation letters.
• Support HRA/HRBP with sickness process (including long-term sickness cases).
• Support Subject Access Requests in conjunction with the HR, Risk, Legal, IT teams.
• Managing any adverse background screening results.
• Preparing some ER letters and any related documentation.
• Generate regular HR reports.
• Assist with planning HR events, managing HR tools and databases, and implementing HR projects as assigned.
• Support the training team with mandatory training and skills-based training coordination.

Profile required:

• High attention to detail.
• Proficient in MS Office with strong Excel knowledge and reporting skills.
• Strong HR administration and policy administration background.
• Diligent information security awareness.
• Ability to think and plan ahead, anticipate needs and proactively problem solve.
• Excellent organisational skills.
• Able to prioritise multiple conflicting demands.
• Ability to remain calm and think quickly when under pressure.
• Ability to think of a range of solutions.
• Reliable and punctual.
• Embraces change.
• Ability to make decisions.
• Professional interpersonal skills.
• Team player.

Why join us:

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open-mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like "hard work" and "dedication" together with "community" and "respect" has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.

Business insight:

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender identity.