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- Tasks: Coordinate daily office operations and support HR and operational functions.
- Company: Join WALT Labs, a dynamic company focused on innovation and efficiency.
- Benefits: Enjoy a structured role with opportunities for growth and collaboration.
- Why this job: Be the backbone of our team, enhancing employee experience and productivity.
- Qualifications: Strong organisational skills and familiarity with Google Workspace and Slack required.
- Other info: Ideal for proactive individuals who thrive in fast-paced environments.
The predicted salary is between 30000 - 42000 £ per year.
The Business Operations Coordinator at WALT Labs is a vital anchor role responsible for maintaining the smooth daily operation of our office environment while supporting the execution of internal systems across HR and Operational functions. This individual ensures action items move forward across teams, coordinates logistics for the UK, US and global office functions, supports company events and communications, and takes ownership of internal workflows that affect employee experience and team productivity. This is a structured, proactive, and hands-on role, critical to keeping the organisation aligned and efficient.
Responsibilities:
- Office Operations & Facilities
- Open and close the office daily (US) / coordinate schedules of team with shared working space (UK)
- Maintain a tidy, professional office space—coordinate with cleaners and vendors as needed
- Monitor and restock supplies: office, kitchen, cleaning, and restroom inventory
- Manage all shipping, receiving, and mail handling
- Book car services, couriers, and coordinate in-person Google visits
- Maintain a curated local list of hotels, restaurants, and logistics vendors (for London and UK-based events)
- Prepare travel reimbursement reports as required
- Join meetings as needed, aid in capturing actions from AI tools
- Track and follow through on team tasks and checklists—ensure accountability and reminders
- Manage shared calendars, conference room bookings, and office event logistics
- Proofread documents, internal decks, or collateral before publication or leadership review
- Identify and anticipate recurring administrative needs (e.g., quarterly tasks, seasonal operations, compliance timelines) and proactively initiate actions or reminders
- Support with formatting and updating internal documentation (handbooks, guides, newsletters, templates)
- Support onboarding logistics for new hires:
- Coordinate laptop/tech shipping and access provisioning
- Update shared calendars and confirm 1:1s and onboarding meetings
- Deliver onboarding slide decks or checklists
- Ensure PTO and handoff documentation is completed and reflected in calendars
- Support HR comms such as company-wide announcements
- Review legal documents for basic formatting and completeness before circulation
- Track document signature status and organise signed versions in the appropriate Drive folders
- Coordinate document access or routing between HR, Legal, and Operations
- Maintain a working knowledge of basic onboarding and contractor agreement flows
Qualifications:
- Required
- Strong organisational skills and attention to detail
- Proven ability to manage logistics, schedules, and multi-department checklists
- Familiarity with tools like Google Workspace, Slack, Jira, and Confluence
- Comfort navigating a fast-paced environment with shifting priorities
- Solid written communication skills and experience proofreading
- Comfortable managing travel, basic expense tracking, and internal systems
- Experience supporting HR and Legal admin workflows
- Event coordination or office vendor liaison experience
- Familiarity with UK-based operations or hybrid orgs
Competencies:
- Highly dependable, self-directed, and able to follow through with minimal supervision
- Friendly and composed under pressure; maintains professional tone at all times
- Proactive communicator and task-mover: identifies gaps and closes them
- Maintains confidentiality and discretion across HR and legal processes
Business Operations Coordinator employer: WALT Labs
Contact Detail:
WALT Labs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Operations Coordinator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Google Workspace, Slack, Jira, and Confluence. Being comfortable with these platforms will not only help you stand out but also show that you're ready to hit the ground running.
✨Tip Number 2
Demonstrate your organisational skills by preparing examples of how you've managed logistics or schedules in previous roles. Be ready to discuss specific situations where your attention to detail made a difference.
✨Tip Number 3
Research WALT Labs and their operations, especially their UK and US office functions. Understanding their culture and operational needs will allow you to tailor your approach and show genuine interest in the role.
✨Tip Number 4
Network with current or former employees of WALT Labs on platforms like LinkedIn. Engaging with them can provide valuable insights into the company and may even lead to a referral, increasing your chances of landing the job.
We think you need these skills to ace Business Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail, as these are crucial for the Business Operations Coordinator role. Include specific examples of how you've managed logistics or supported HR functions in previous positions.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your familiarity with tools like Google Workspace and Slack, and provide examples of how you've successfully navigated fast-paced environments.
Showcase Relevant Experience: When detailing your work experience, focus on roles where you coordinated events, managed schedules, or handled administrative processes. Highlight any experience you have with onboarding logistics or compliance documentation.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure they are free from errors. This is particularly important for a role that requires solid written communication skills and attention to detail.
How to prepare for a job interview at WALT Labs
✨Showcase Your Organisational Skills
As a Business Operations Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed logistics, schedules, and multi-department checklists in previous roles.
✨Familiarise Yourself with Relevant Tools
Make sure you have a good understanding of tools like Google Workspace, Slack, Jira, and Confluence. Mention any experience you have with these platforms during the interview to demonstrate your readiness for the role.
✨Demonstrate Proactive Communication
This role requires a proactive communicator who can identify gaps and take action. Prepare to share instances where you've successfully communicated across teams or taken initiative to resolve issues.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle fast-paced environments and shifting priorities. Think of scenarios where you've had to adapt quickly and how you managed those situations effectively.
