Administrative Assistant, Funds & Secondaries

As an Administrative Assistant you will be responsible for providing day-to-day administrative support to their respective team(s) including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

We are currently recruiting for a full-time Administrative Assistant to join the Funds & Secondaries team in Private Equity. The Administrative Assistant will report to a Principal Investments and will be responsible for providing day-to-day administrative support to senior and junior members of the Funds & Secondaries team. Some of the main duties include managing travel, calendars, meetings, expenses, events, presentations, correspondence and other departmental initiatives.

Accountabilities:

• Proactively coordinates multiple calendars including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Assist with meeting room bookings for internal and external meetings including guest registration and catering orders as needed.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Ensures team members are prepared for meetings and carry forward action items.
• Performs expense reporting and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports and presentations.
• Provides support and assists with departmental and team offsites and social events.
• Coordinates and books travel arrangements including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications:

• High school diploma required; college diploma or bachelor's degree preferred.
• Relevant administrative support experience in a fast-paced professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills both written and verbal in English.
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook Calendar) and comfort and interest in learning new applications.
• Able and willing to work flexible hours as required.
• Proven attention to accuracy and detail; highly organized with the ability to prioritize and multitask.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture under pressure and with time-sensitive deadlines.
• Personable; easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.

Additional Information:

At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability. We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity: In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.

Remote Work: No

Employment Type: Full-time