Executive Assistant

The Executive Assistant will be responsible for managing the calendar and the administrative needs associated with the role (travel, expenses, etc.), while also providing executive administrative support to a broader team.

Overview

• Hours: 20 hours per week, spread across five days, allowing for responsive daily support (e.g., 4 hours per day or adjusted based on peak need).
• You will be required to come to our Bracknell office site two days a week.
• Flexibility: Exact hours can be adapted.

Duties & Responsibilities

• Manage calendars and schedule meetings.
• Prepare and edit presentations and communications based on input from the senior leadership team.
• Manage the process of creating presentations including maintaining draft history.
• Scheduling and organizing meetings, appointments, and events to ensure the executive's time is used efficiently.
• Travel Arrangements: Coordinating travel plans, including booking flights, accommodations, and transportation, as well as preparing itineraries.
• Document Preparation: Creating, editing, and managing documents, presentations, reports, and communications.
• Meeting Coordination: Organizing and preparing for meetings, including setting agendas and following up on action items.
• Project Management: Assisting with or managing specific projects, ensuring deadlines are met and tasks are completed.
• Keep a “tickler” file of projects and update and chase delegated tasks to ensure progress to deadlines, helping the Executive staff and BU meet deadlines.
• In the absence of Executive Staff, make responsible decisions regarding professional issues which might arise.
• Coordinate and prepare leadership and customer onsite and offsite meetings.
• Coordinate travel, following policies and procedures and work with travel agency to make travel/meeting arrangements.
• Confirm details and create itineraries.
• Resolve straightforward to moderately complex problems and issues, under general supervision.
• Handle administrative details and routine issues independently, and take responsibility for completing these on time.
• Arrange, compile and assemble materials for staff (and other) meetings including preparation of minutes as necessary.
• Manage special projects as assigned.

Knowledge, Skills & Abilities

• Strong initiative and good judgment is a must.
• Attention to detail, and a commitment to quality.
• Ability to work under minimal supervision under tight time constraints.
• Ability to work independently, but also partner as a team player.
• Able to prioritise and multi-task.
• Demonstrated ability to understand business concepts.
• Demonstrated ability to maintain confidentiality.
• Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organisation required.
• Proactive management of calendar and agenda is key.

Qualifications

• 5+ years applicable experience and demonstrated success/knowledge.
• 2+ years preferably in a senior executive level support role.

Equal Opportunities and Accommodations Statement

Epicor is committed to creating a workplace and global community where inclusion is valued; where you bring the whole and real you—that’s who we’re interested in. If you have interest in this or any role- but your experience doesn’t match every qualification of the job description, that’s okay- consider applying regardless. We are an equal-opportunity employer.