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- Tasks: Support quality systems and manage documents in a dynamic lab environment.
- Company: Join a global leader in medical products focused on chronic condition management.
- Benefits: Enjoy a permanent role with opportunities for growth and collaboration.
- Why this job: Be part of a team that makes a real impact on healthcare solutions.
- Qualifications: STEM degree preferred; experience with quality management systems is a plus.
- Other info: Ideal for detail-oriented individuals who thrive in collaborative settings.
The predicted salary is between 30000 - 42000 £ per year.
We are offering an exciting opportunity for a Document Administrator to join a global medical products and technologies company. The company specializes in solutions for managing chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care.
Job Summary: The role involves providing all Quality Systems administrative support to facilitate the transition into the company's electronic document management system (EDMS). You will ensure all quality documents and records are correctly formatted and support laboratory and support functions. This is a desk-based role involving close liaising with the laboratory team and collaboration with quality, business, and project teams. You will also oversee various administrative duties, including documentation drafting, shipping, purchasing supplies, maintaining inventories, and managing lab documentation. Attention to detail and teamwork are essential.
Key Duties and Responsibilities:
- Ensure quality documents are correctly formatted, aligned with EDMS, and comply with document control procedures.
- Cross-check documents with existing quality documents.
- Assist in document drafting, review, and approval for equipment and software procurement.
- Coordinate with management and quality teams to link work instructions with SOPs.
- Manage day-to-day administrative operations in compliance with policies and regulations.
- Own the procurement of reagents, consumables, and equipment.
- Organize on-site meetings, including accommodation, transport, and catering.
- Review and improve office policies, especially documentation and filing systems.
Experience Required:
- STEM-focused university degree or equivalent (desirable).
- Experience with quality management systems, preferably ISO 13485.
- Experience with Trackwise is highly desired.
- Proficiency in navigating large document repositories.
- Experience working with Regulatory, Validation, and QA teams is beneficial.
- Knowledge of User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
- Strong IT skills, especially with Microsoft Word.
- Excellent organizational and time-management skills.
- Ability to prioritize and work under pressure.
- Strong attention to detail.
- Basic lab experience is a plus.
- Collaborative team player.
Document Control Administrator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Administrator
✨Tip Number 1
Familiarise yourself with the specific quality management systems mentioned in the job description, particularly ISO 13485. Understanding these standards will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
If you have experience with document management systems like Trackwise, be ready to discuss this in detail. Highlight any specific projects or tasks where you used such systems to improve efficiency or compliance.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed documentation or administrative tasks in previous roles. Being able to articulate your process will set you apart as a strong candidate.
✨Tip Number 4
Network with professionals in the medical products and technologies field. Engaging with current employees or industry contacts can provide insights into the company culture and expectations, which can be invaluable during the interview process.
We think you need these skills to ace Document Control Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills. Tailor your application to highlight how your experience aligns with the specific duties of a Document Control Administrator.
Highlight Relevant Experience: Emphasise any previous experience you have with quality management systems, particularly ISO 13485, and document control procedures. Mention any familiarity with tools like Trackwise and your proficiency in Microsoft Word.
Showcase Attention to Detail: Since attention to detail is crucial for this role, provide examples in your CV or cover letter that demonstrate your meticulousness in previous positions, especially in documentation and administrative tasks.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role and the company. Make sure to mention your collaborative nature and ability to work under pressure, as these are important traits for the position.
How to prepare for a job interview at JR United Kingdom
✨Know Your Documents
Familiarise yourself with the types of quality documents and records relevant to the role. Be prepared to discuss your experience with document control procedures and how you ensure compliance with standards like ISO 13485.
✨Showcase Your Teamwork Skills
Since this role involves close collaboration with various teams, be ready to share examples of how you've successfully worked in a team environment. Highlight any experiences where you liaised with laboratory or quality teams.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position. Prepare to discuss specific instances where your meticulous nature has positively impacted your work, especially in document formatting or quality assurance.
✨Prepare for Technical Questions
Brush up on your knowledge of electronic document management systems (EDMS) and any relevant software like Trackwise. Be ready to answer technical questions that assess your proficiency in managing large document repositories.
