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- Tasks: Coordinate facility maintenance, ensure safety compliance, and manage office supplies.
- Company: Join Petroineos, a dynamic trading and refining joint venture with a global impact.
- Benefits: Gain valuable experience in a corporate environment with opportunities for growth.
- Why this job: Be part of a collaborative team, enhance your skills, and contribute to a safe workplace.
- Qualifications: Degree level education, Microsoft Office proficiency, and relevant corporate experience required.
- Other info: 12-month FTC position with potential for future opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Petroineos Trading Ltd. is a trading and refining joint venture between INEOS and PetroChina International (London) Company Limited founded in 2011. The trading activity is structured around asset-driven and entrepreneurial trading teams in Oil, Refined Products, Gas, Power, Emissions and LNG.
This role is a 12-month FTC position, reporting to the Senior Office Services Manager.
Responsibilities
- Coordinating and monitoring facility maintenance, repairs, and minor office works
- Ensuring compliance with Health & Safety Regulations and ACoPs including assisting with New Starter H&S Induction Tours, DSE assessments and PEEPS
- Review and record contractors’ compliance paperwork (RAMS) and insurance in clear and concise manner and ensuring Permit to Work applications have been submitted on the landlord portal
- Working closely with the Senior Office Services Manager in ensuring control of budgets and expenses relating to HSE and Facilities, including reviewing and updating manuals and guides
- Liaising with vendors and contractors regarding SLAs and contract renewals, including raising NTAs
- Maintaining inventory and supplies of equipment, furniture, and other items
- Scheduling preventative maintenance tasks as well as reactive jobs
- Reacting to maintenance emergencies promptly and escalating as required
- Liaising with employees and contractors to ensure effective delivery of service
- Event Management i.e. assisting with Social Committee in-office events
- Work collaboratively with the wider Integrative team regarding various administrative overflow tasks such as reception cover, invoicing and travel administration
Person Requirements
- Educated to degree level or equivalent
- Proficiency with Microsoft Office
- IOSH qualified (minimum IOSH Working Safely but ideally IOSH Managing Safely)
- DSE Assessor (training can be provided) and methodical in approach to managing risks and adhering to HSE legislation
- Proven relevant experience from a corporate background required i.e., law, finance or management consultancy.
Other Requirements
- Excellent communication and interpersonal skills
- Adept at prioritizing, scheduling and multitasking
- High level of teamwork and collaboration skills
- Must adhere to principles of confidentiality and discretion
- Proficient with Microsoft Office (Adv Word/Excel/PPT)
- A good level of English both written and verbal
- High level of attention to detail and accuracy
- Highly organised, resourceful and proactive
- Desire to deliver a high-quality service
- Punctual, reliable and a good team player.
The successful candidate must have permission to work in the UK by the start of their employment.
Workplace Coordinator employer: Petroineos Trading Limited
Contact Detail:
Petroineos Trading Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator
✨Tip Number 1
Familiarize yourself with the specific Health & Safety regulations relevant to the role. Understanding these regulations will not only help you in the interview but also demonstrate your commitment to maintaining a safe workplace.
✨Tip Number 2
Network with professionals in the corporate sector, especially those in facilities management or office coordination roles. This can provide you with insights into the industry and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with budget control and expense management. Be ready to share specific examples of how you've successfully managed budgets in previous roles.
✨Tip Number 4
Showcase your organizational skills by preparing a plan for how you would handle multiple tasks and priorities in this role. This will highlight your proactive approach and ability to multitask effectively.
We think you need these skills to ace Workplace Coordinator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Workplace Coordinator position. Make sure you understand the responsibilities and requirements, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize your relevant experience in facility management, health and safety compliance, and any corporate background that aligns with the role. Use specific examples to demonstrate your skills.
Showcase Your Skills: Make sure to highlight your proficiency in Microsoft Office and any qualifications like IOSH certifications. Mention your communication and interpersonal skills, as these are crucial for the role.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are a great fit for the Workplace Coordinator position. Address how your background and skills align with the company's needs and express your enthusiasm for the role.
How to prepare for a job interview at Petroineos Trading Limited
✨Showcase Your Organizational Skills
As a Workplace Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully prioritized and organized tasks, especially in a corporate environment.
✨Highlight Your Health & Safety Knowledge
Since compliance with Health & Safety regulations is crucial for this role, be ready to discuss your understanding of HSE legislation. If you have any relevant certifications like IOSH, make sure to mention them and explain how they apply to the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially regarding maintenance emergencies or vendor management. Think of specific scenarios where you had to react quickly and effectively, and be prepared to share those stories.
✨Demonstrate Your Communication Skills
Excellent communication is key for this role. Be prepared to discuss how you've effectively liaised with different stakeholders in previous positions. Practice articulating your thoughts clearly and concisely, as this will reflect your interpersonal skills.
