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- Tasks: Be the friendly face of our law firm, managing reception and office tasks daily.
- Company: Join a highly respected corporate law firm in the heart of Glasgow.
- Benefits: Enjoy a competitive salary plus fantastic benefits like flexible working options.
- Why this job: Perfect for multitaskers who thrive in a dynamic, professional environment with a supportive culture.
- Qualifications: Looking for organised, confident individuals who can handle a fast-paced setting.
- Other info: We celebrate diversity and encourage applications from everyone!
The predicted salary is between 24000 - 28800 £ per year.
Receptionist vacancy in Glasgow, Scotland at a Corporate Law Firm. We’re looking for an organised and proactive FOH Office Coordinator to join a highly respected Law Firm based in central Bristol. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety. The ideal candidate will be confident, adaptable, and comfortable multitasking in a fast-paced, professional environment. If you enjoy being the go-to person who keeps everything running smoothly, this could be the perfect opportunity.
Key Responsibilities
- Providing a warm, professional welcome to all clients, visitors, and staff.
- Setting up and coordinating meeting rooms and internal events (e.g. training sessions, client meetings).
- Managing and ordering kitchen and hygiene supplies, including meeting refreshments.
- Ensuring all shared spaces (conference rooms, kitchens, reception areas) remain tidy and H&S compliant.
- Coordinating room bookings and diary management via Outlook.
- Supporting AV/IT setup for meetings and reporting any issues to the IT team.
- Booking travel and accommodation for staff as required.
- Handling all incoming/outgoing post and courier requests; maintaining archiving systems.
- Assisting with document management: scanning, photocopying, binding, laminating.
- Overseeing stationery stock and replenishment.
- Logging and reporting any building-related issues (e.g. lighting, HVAC, maintenance).
- Liaising with landlords and contractors to ensure a high standard of upkeep across the premises.
- Supervising cleaning services and maintaining general housekeeping standards.
- Coordinating scheduled and ad-hoc maintenance, including compliance with landlord and legislative requirements.
- Booking and tracking mandatory training (First Aid, Fire Warden, etc.) for staff.
- Conducting regular office and fire risk assessments and ensuring H&S compliance.
- Managing Display Screen Equipment (DSE) assessments, including for returning staff.
- Maintaining a daily fire register via the office desk booking system.
We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.
Receptionist employer: Front of House Recruitment
Contact Detail:
Front of House Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a receptionist in a corporate law firm. Understanding the nuances of office administration, health and safety compliance, and client interaction will help you stand out during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in a fast-paced environment. This could include coordinating events or managing supplies, which are key aspects of the role.
✨Tip Number 3
Research the law firm’s culture and values. Being able to articulate how your personal values align with theirs can demonstrate your genuine interest in the position and help you connect with the interviewers.
✨Tip Number 4
Prepare thoughtful questions about the role and the firm during your interview. Asking about their approach to health and safety or how they manage client relationships can show your proactive attitude and engagement.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in front of house roles, office administration, and any specific skills related to health and safety compliance. Use keywords from the job description to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to multitask in a fast-paced environment. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Soft Skills: Emphasise your interpersonal skills, adaptability, and confidence in dealing with clients and staff. These traits are crucial for a receptionist role, so provide examples of how you've demonstrated these in past positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a receptionist position.
How to prepare for a job interview at Front of House Recruitment
✨Showcase Your Organisational Skills
As a receptionist, being organised is key. Prepare examples of how you've successfully managed multiple tasks or coordinated events in the past. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Demonstrate Your Communication Skills
You'll be the first point of contact for clients and visitors, so it's important to convey confidence and professionalism. Practice clear and concise communication, and be ready to discuss how you handle difficult situations or client inquiries.
✨Familiarise Yourself with Health & Safety Protocols
Since the role involves health and safety compliance, brush up on relevant regulations and best practices. Be prepared to discuss how you would ensure a safe environment for both staff and visitors.
✨Research the Company Culture
Understanding the law firm's culture can give you an edge. Look into their values and recent news to tailor your responses and show that you're a good fit for their team. This will also help you ask insightful questions during the interview.
