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- Tasks: Join us as an Office Administrator, handling invoicing, office operations, and visitor management.
- Company: Adfield Group is a dynamic team focused on creativity and hard work.
- Benefits: Enjoy flexible part-time hours and opportunities for personal and professional growth.
- Why this job: Be part of a supportive environment where your initiative and creativity are valued.
- Qualifications: Proficiency in Microsoft Office and strong organizational skills are essential.
- Other info: This role is office-based with a start date as soon as possible.
The predicted salary is between 24000 - 36000 £ per year.
Position: Office Administrator
Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG
Contract Type: Part-time (26-32 hours per week, flexible)
Office-Based
Start Date: As soon as possible
Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis. This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions. We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.
Key Responsibilities:
Invoicing:
- Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
- Compile supplier invoices and send out client invoices.
Office Operations:
- Update internal files and spreadsheets regularly.
- Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
Procurement & Booking:
- Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
- Negotiate to secure the best rates and payment terms for these services.
- Provide quotations to clients when requested by Directors or the Management team.
Visitor Management:
- Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
Additional Responsibilities:
- Fulfil client envelope orders and manage mail merges for mailers.
- Maintain the Adfield Leave Chart and update the company phone list.
- Organise staff collections and birthday cards.
- Answer the office phone and assist with general office duties.
Key Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Understanding of SAGE 50 Accounts would be an advantage.
- Excellent organisational skills and attention to detail.
- Strong communication, negotiation, and relationship-building skills.
- Adaptability, problem-solving skills, and the ability to work on initiative.
- The ability to \”make things happen.\”
- Reliable, discreet, and able to handle confidential information.
Why Join Us?
- At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity. We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.
Office Administrator employer: Adfield Group
Contact Detail:
Adfield Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially Microsoft Office Suite and SAGE 50 Accounts. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed office operations or administrative tasks in previous roles. This will show that you can handle the responsibilities outlined in the job description.
✨Tip Number 3
Since the role involves negotiation for procurement, think of instances where you've successfully negotiated terms or prices in past experiences. Be ready to discuss these examples to showcase your negotiation skills.
✨Tip Number 4
Research Adfield Group and understand their values and work culture. Tailoring your conversation to align with their emphasis on hard work, initiative, and creativity can help you make a strong impression during the interview.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Office Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in office administration or similar roles. Be specific about your responsibilities and achievements, especially those related to invoicing, procurement, and visitor management.
Showcase Your Skills: Make sure to highlight your proficiency in Microsoft Office Suite and any experience with SAGE 50 Accounts. Provide examples of how your organizational skills and attention to detail have positively impacted your previous workplaces.
Personalize Your Application: Address your cover letter to the hiring manager if possible, and express your enthusiasm for joining Adfield Group. Mention why you are a good fit for their team and how you can contribute to their office operations.
How to prepare for a job interview at Adfield Group
✨Showcase Your Organizational Skills
As an Office Administrator, your ability to stay organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how your organizational skills contributed to the smooth running of operations.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office Suite is essential for this role, be ready to discuss your experience with Word, Excel, PowerPoint, and Outlook. If possible, mention specific tasks you've accomplished using these tools, such as creating reports or managing spreadsheets.
✨Prepare for Questions on Invoicing and Procurement
Expect questions related to invoicing processes and procurement management. Be prepared to explain how you handle invoicing, including collecting hours, chasing receipts, and negotiating rates. Sharing specific examples will help demonstrate your expertise.
✨Emphasize Your Communication Skills
Strong communication skills are vital for this position. Be ready to discuss how you effectively communicate with team members, clients, and suppliers. Provide examples of how you've built relationships and resolved issues through effective communication.
