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- Tasks: Coordinate fun tea parties for older guests, ensuring smooth planning and communication.
- Company: Join Re-engage, a charity dedicated to combating loneliness among older people.
- Benefits: Flexible commitment with just two sessions a month; make a real difference in your community.
- Why this job: Enjoy socialising while bringing joy and companionship to those in need.
- Qualifications: Good communication, admin skills, and a passion for helping others required.
- Other info: Locations include Basildon, Billericay, and more; DBS or PVG check needed.
The predicted salary is between 24000 - 36000 £ per year.
Our Tea Party Group Coordinators are a vital part of the Re-engage team. Tea parties provide a lifeline of friendship for our older people, and the regular, warm, friendly chats and companionship provide a vital link with the outside world from which they have become isolated. Over time, the members of the group will get to know each other well and together you will spend many hours full of fun, laughter, and stories.
As a tea party group coordinator, you will ensure older guests know when and where the next tea party will be held and who will be collecting them each month. This is an administrative role that requires planning and scheduling; you must be comfortable organising monthly events with volunteer hosts, socialising, communicating with people, and resolving issues that might arise. You will need a DBS (England and Wales) or PVG (Scotland) for this role. Sometimes, tea party group coordinators are also drivers or hosts for their group, but this is not a requirement of being a coordinator.
Tasks include:
- Welcoming new volunteers and ensuring they have the right checks in place.
- Checking ID documents for a DBS (England) or PVG (Scotland) when required.
- Meeting / communicating with older guests prior to them joining the group.
- Reporting group activity to Re-engage via our feedback form.
- Responding to any issues and queries from the volunteers and older guests in your group.
- Following all guidance in your group coordinator training modules to ensure that the tea parties are enjoyable, appropriate, and in line with our charitable aim.
- Reporting any safeguarding issues that may arise or have been brought to your attention.
- Planning and scheduling monthly tea parties.
- Contacting hosts and arranging a rota of venues for the year.
- Organising the monthly event, ensuring that tea party volunteers (hosts and drivers) have all the support and information they need.
- Being the main point of contact for all the volunteers and older guests in your group (an average group has a total of between four and 12 people).
Skills
- Excellent communication skills
- Good administrative skills and IT literacy
- Enjoys socialising and meeting new people
- A friendly, empathetic approach
- Able to solve problems
- Patience and caring
- A passion for improving the lives of lonely and isolated older people
If this sounds like you, then please get in touch. Many people enjoy volunteering for more than one role, feeling more involved and connected to others.
Commitment: 1 Sunday afternoon per month, and 1 weekday evening per month.
Location: This opportunity is available in: Basildon, Billericay & Wickford, Braintree, Colchester, Rayleigh and Rochford, Southend, Thurrock.
Contact Detail:
Volunteer Centre Harlow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Tea Party Co-ordinator
✨Tip Number 1
Familiarise yourself with the local community and the needs of older people in your area. Understanding their preferences and challenges will help you connect better during interviews and demonstrate your commitment to improving their lives.
✨Tip Number 2
Network with current or former tea party coordinators or volunteers. They can provide valuable insights into the role and share experiences that could help you stand out during the selection process.
✨Tip Number 3
Showcase your organisational skills by volunteering for similar events or roles. This hands-on experience will not only enhance your CV but also give you practical examples to discuss in your interview.
✨Tip Number 4
Prepare to discuss how you would handle specific scenarios that may arise during tea parties, such as managing conflicts or ensuring all guests feel included. This will demonstrate your problem-solving abilities and empathy.
We think you need these skills to ace Tea Party Co-ordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Tea Party Co-ordinator. Familiarise yourself with the tasks involved, such as planning events, communicating with guests, and supporting volunteers.
Tailor Your CV: Highlight relevant experience in your CV that showcases your administrative skills, communication abilities, and any previous work with older people or in community settings. Make sure to emphasise your empathy and problem-solving skills.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for improving the lives of lonely and isolated older people. Share personal anecdotes or experiences that demonstrate your suitability for the role and your commitment to the community.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Volunteer Centre Harlow
✨Show Your Passion for Community Engagement
Make sure to express your enthusiasm for working with older people and your commitment to improving their lives. Share any relevant experiences you have in community service or volunteering, as this will demonstrate your genuine interest in the role.
✨Highlight Your Organisational Skills
Since this role involves planning and scheduling events, be prepared to discuss your organisational skills. Provide examples of how you've successfully managed events or coordinated activities in the past, showcasing your ability to handle multiple tasks efficiently.
✨Demonstrate Excellent Communication Abilities
Communication is key in this role, so be ready to showcase your interpersonal skills. Practice active listening and be prepared to discuss how you would approach welcoming new volunteers and engaging with older guests to ensure they feel comfortable and included.
✨Prepare for Problem-Solving Scenarios
Think about potential challenges that might arise during tea parties and how you would address them. Be ready to share examples of how you've resolved issues in previous roles, highlighting your patience and caring approach when dealing with people.
