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For Companies At a Glance
- Tasks: Manage trusts and companies, ensuring compliance and preparing essential documents.
- Company: Join a prestigious Single Family Office supporting an ultra-high-net-worth family.
- Benefits: Enjoy a competitive salary and comprehensive benefits package.
- Why this job: Be part of a dynamic team with a focus on impactful administrative support.
- Qualifications: STEP/Chartered Secretary qualification or equivalent experience preferred.
- Other info: Ideal for experienced administrators with knowledge of offshore jurisdictions.
The predicted salary is between 48000 - 84000 £ per year.
This is a unique opportunity for an experienced individual with a strong working knowledge of trust and company administration, looking to work in-house for a prestigious Single Family Office. This would suit an experienced administrator, with a broad knowledge of offshore jurisdictions and structures.
The Family Office acts as a back office for an UHNW family, providing essential administrative support. Acquisitions and disposals of assets are frequent and thoroughly documented, along with other trust/corporate decisions made by management.
The Role
Reporting to the Head of the Family Office, the role holder will manage a portfolio of trusts and/or companies, undertaking a variety of administrative tasks as outlined below.
- Trust Administration: Prepare resolutions and implement decisions by the Trustees and Protector (distributions, advancements, bill payments, loans, etc.). Ensure compliance with the trust deed for Protector consent and other requirements for use of trust funds. Prepare deeds of appointment as needed. Organise and document bi-annual meetings of Trustees/Corporate directors. Obtain approval for payments and funding requests. Prepare reports for the Board of Directors of the Trustees. Input and maintain historical trust data/documents in relevant software. Oversee document storage and retrieval systems.
- Corporate Administration: Assist with the Group’s regulatory filings, liaising with foreign service providers to ensure deadlines are met. Prepare documents and organise bi-annual meetings for director elections and other business. Hold and document ad-hoc director meetings. Document financial and key decisions of directors. Respond to KYC requests. Prepare resolutions for trust fund movements and other corporate actions. Set up and document new bank accounts and investment management contracts. Maintain corporate minute books and records. Correspond with foreign registered offices. Input and maintain historical data/documents for each company.
Qualifications: STEP/Chartered Secretary qualification or equivalent experience preferred. Prior experience in trust and corporate administration is highly desirable. Ability to draft formal documents to a high standard.
Compensation: A competitive salary and benefits package will be offered, commensurate with the duties and experience of the successful candidate.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Other
Contact Detail:
Victus Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trust and Corporate Administrator / Officer
✨Tip Number 1
Network with professionals in the trust and corporate administration field. Attend industry events or join relevant online forums to connect with individuals who may have insights or leads on job openings, including our position at StudySmarter.
✨Tip Number 2
Familiarise yourself with the specific offshore jurisdictions mentioned in the job description. Understanding the nuances of these areas can give you an edge during interviews and demonstrate your commitment to the role.
✨Tip Number 3
Prepare to discuss your experience with compliance and regulatory filings in detail. Be ready to provide examples of how you've successfully managed similar tasks in previous roles, as this will be crucial for the Trust and Corporate Administrator position.
✨Tip Number 4
Research our company culture and values at StudySmarter. Tailoring your conversation to align with our mission and demonstrating how your skills can contribute to our goals will make a strong impression during the interview process.
We think you need these skills to ace Trust and Corporate Administrator / Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in trust and corporate administration. Include specific examples of your work with offshore jurisdictions and any relevant qualifications, such as STEP or Chartered Secretary.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying to this role. Emphasise your understanding of the responsibilities involved and how your skills align with the needs of the Family Office.
Showcase Relevant Experience: In your application, detail your previous roles related to trust administration and corporate governance. Mention any specific tasks you've handled, such as preparing resolutions or managing compliance with trust deeds.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Victus Search
✨Showcase Your Knowledge of Trust and Corporate Administration
Make sure to highlight your experience and understanding of trust and corporate administration during the interview. Be prepared to discuss specific offshore jurisdictions and structures you have worked with, as this role requires a strong working knowledge in these areas.
✨Demonstrate Attention to Detail
Since the role involves preparing resolutions and ensuring compliance with trust deeds, it's crucial to demonstrate your attention to detail. Bring examples of how you've successfully managed complex documentation and compliance tasks in your previous roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills in trust and corporate administration. Think about past experiences where you had to make critical decisions or manage challenging situations, and be ready to explain your thought process.
✨Familiarise Yourself with the Family Office Structure
Research the concept of a Family Office and understand its functions. Being able to articulate how you can contribute to the administrative support of an UHNW family will show your genuine interest in the role and the organisation.
