Executive Personal Assistant

Executive Personal Assistant

Location: Ipswich

Job Type: Full-time

Hours: 37.5 hours per week, Monday to Friday

Length of Assignment: Maternity Cover of approximately 9 months

Annual Salary: £31k

Role Overview

Opus People Solutions, on behalf of Vertas, is seeking a dedicated Executive Personal Assistant to join our team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will support three Executive Directors, ensuring their daily operations run smoothly.

Key Relationships

As an Executive Personal Assistant at Vertas Group, you will engage with:

• Executive Directors
• Senior Executive Personal Assistant to the CEO
• Executive Personal Assistants to the Operational Board
• Colleagues and Visitors
• Partner Organisations
• Stakeholders and Clients

This diverse network is essential for maintaining high standards of support and service, and you will foster these connections.

Main Responsibilities

• Diary Management: Manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
• Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
• Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
• Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
• Information Support: Provide research and reports to support Executive Directors\’ needs, including financial and statistical information.
• Customer Focus: Serve as a professional first point of contact for internal and external communications.
• Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
• Team Support: Assist with the induction and training of new team members as needed.
• Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.
• Confidentiality: Handle sensitive information with discretion.
• Coordination: Work collaboratively with other Executive PAs to support the Group\’s operations.

Join Us:

If you are enthusiastic and possess a positive working attitude, we invite you to join our team of 4,000 colleagues across the UK. Vertas Group is an equal opportunities employer, committed to reflecting the diversity of the communities we serve.

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