Manager, Board Governance (FTC)

Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner.

The Company Secretary's Office (CSO) has as its purpose, to partner with the boards and businesses at bp, facilitating effective decision making through dynamic corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building trusted partnerships.

This role will sit within the Board and Committees sub-team of the Company Secretary’s Office and will report to the Head of Board and Committees, UK. Based in our corporate headquarters in St James’, Piccadilly, there is an expectation for this role to be present in the office 3 days a week with 2 days worked from home. This is a fixed term parental leave cover position for up to 16 months.

Reporting to the Senior Manager, Board Governance, the Manager, Board Governance will work alongside both the Head of Board and Board Committees and the Senior Board Governance Manager to ensure the successful organisation and delivery of all plc board and committee meetings. The main purpose of this role will be the management of all BP p.l.c. board and committee logistics and itineraries. The person in role will be a main point of contact for all the main board directors and liaise with the most senior members of the organisation.

• Assist Head of Board and Committees and Senior Manager, Board Governance on end-to-end support for the BP p.l.c. board and its four committees, including assisting on the coordination of agenda and pre-read management for the board and the committees.
• Responsible for co-ordinating and uploading papers to the board portal for main board committees and producing skeleton minutes for those committees.
• Working in coordination with the committee secretaries on agenda planning to create forward agenda plan, including first drafts and circulation.
• Support the committee secretaries and the Senior Manager, Board Governance on the organisation of any board off-site visits applicable to the Board or any of its four committees.
• Collaborate on external Board events with the bp Events team.
• Responsible for all bp plc board and committee logistics and itineraries, including the booking of any required flight booking for a non-executive director (NED).
• Assist in the preparation for all virtual and physical meetings and managing internal and external partner interfaces.
• Responsible for creating and maintaining the annual board and committee calendar and material submission schedule for each year.
• Support in the evolution of the board portal, looking for and implementing innovation and new ways of working.
• Tracking, managing and optimising third party spend related to board and committee logistics, including the processing of NED expenses.
• Management of bp NED diary commitments, ensuring the broader CSO team have visibility as to who might be meeting with Directors.
• Logistical support to the Geopolitical Advisory Council (GAC), Digital Advisory Council (DAC) and Innovation Advisory Council (IAC) meetings for the main Board NEDs.
• Support the Director appointment, induction, onboarding and retirement processes.
• Support the drafting and circulation of NED Dashboard updates, including the maintenance of the SharePoint.
• Maintain the Board & Committees page on bp’s intranet.
• Support the Head of Board and Board committees to execute the workforce engagement strategy and coordinating NED participation.

Key Skills & Capabilities:

• Managing conflicting priorities and deciding which workstreams to prioritise.
• Highly organised and detail focused.
• Adaptable and flexible in approach.
• Self-sufficient, confident and proactive individual who is prepared to take a hands-on approach to managing their workload.
• Ability to build credible and effective relationships, be seen as a trusted business partner.
• Excellent interpersonal and communication skills, written, spoken and presentational.
• Ability to work in a team and in a collaborative environment.
• Excellent IT proficiency in Microsoft Office applications, including Microsoft Teams, OneNote, SharePoint and PowerBi.

Experience:

• Experience in managing multiple individuals at the same time.
• Experience in the organisation of global travel.
• Previous experience in a global integrated organisation.

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities, life and health insurance, medical care package and many others. We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity and are committed to crafting an inclusive environment in which everyone is respected and treated fairly.