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- Tasks: Manage office operations, greet guests, and support team activities.
- Company: Join a global investment firm known for its low-ego, high-performance culture.
- Benefits: Enjoy a dynamic work environment with opportunities for social engagement.
- Why this job: Be the heart of the office, enhancing workplace experience and culture.
- Qualifications: 2-4 years in admin or office management, strong organisational and communication skills required.
- Other info: This is a 6-month fixed-term contract based in London.
The predicted salary is between 30000 - 70000 £ per year.
Hawkwood is delighted to be partnering with a global quantitative investment firm, in search of an Office Manager to support their London operations. Known for their high-performing, low-ego culture, this team brings together researchers, engineers, and financial professionals to develop sophisticated trading strategies driven by advanced data science and technology.
This is a full-time, fixed-term contract (6 months) role based in the firm’s London headquarters. As Office Manager, you’ll be the face of the office and the glue that keeps everything running smoothly. From greeting high profile visitors to managing inventory and supporting internal operations, you’ll bring structure and an overall positive workplace experience.
If you take pride in creating welcoming, well organised environments and thrive in fast-paced, high-trust settings, this role offers the opportunity to play a vital role at the heart of the office and team.
Key Duties:- Office Operations & Facilities: Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained, fully stocked, and optimised for productivity. Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues.
- Guest & Workplace Experience: Greet and host external guests, from investors to interview candidates, ensuring a professional and seamless experience. Prepare and set up meeting rooms to a high standard, reflecting the firm’s attention to detail and operational rigour.
- Administrative Support & Coordination: Provide calendar and meeting support, including interview scheduling and diary management for team members. Liaise with internal teams to support smooth execution of tasks across departments, stepping in flexibly as needs arise.
- Culture & Community Engagement: Support the planning and delivery of team socials, internal events, and cultural initiatives that contribute to a positive, connected workplace. Be an approachable point of contact for day-to-day employee needs, supporting a collaborative and respectful culture.
What can you bring to the role?
- From 2-4 years experience in an administrative or office manager role in a high-performance setting, ideally from an FCA regulated background.
- Strong organisational skills, with a calm, solutions-focused approach to problem solving.
- Excellent communication skills and confidence in engaging with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency.
- A team-oriented mindset with a proactive attitude and willingness to go the extra mile.
- A warm, professional presence and a genuine enthusiasm for supporting others.
We recognise how challenging this current job market is for candidates, and Hawkwood are therefore striving to provide the best candidate experience we can.
If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message. We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience.
Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process.
Contact Detail:
Hawkwood l People & Talent Recruiting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (6 Month FTC) - Financial Services
✨Tip Number 1
Familiarise yourself with the company culture and values of the financial services firm. Understanding their low-ego, high-performance environment will help you tailor your approach during interviews and demonstrate that you align with their ethos.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the role and the office dynamics, which you can leverage during your application process.
✨Tip Number 3
Prepare to discuss specific examples from your previous roles that showcase your organisational skills and ability to manage multiple tasks effectively. Highlighting your experience in a fast-paced environment will resonate well with the hiring team.
✨Tip Number 4
Demonstrate your tech fluency by being ready to discuss how you've used tools like Microsoft Office Suite in your past roles. Being able to articulate your proficiency will show that you're equipped to handle the administrative demands of the position.
We think you need these skills to ace Office Manager (6 Month FTC) - Financial Services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or office management roles, especially in high-performance settings. Emphasise skills that align with the job description, such as organisational skills and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've created welcoming environments or improved office operations in previous positions.
Highlight Relevant Skills: In your application, clearly outline your communication skills and ability to engage with stakeholders at all levels. Provide examples of your problem-solving approach and how you’ve contributed to a positive workplace culture.
Follow Application Instructions: Ensure you apply through the specified LinkedIn advert as requested. This shows your attention to detail and respect for the company's application process, which is crucial for this role.
How to prepare for a job interview at Hawkwood l People & Talent Recruiting
✨Showcase Your Organisational Skills
As an Office Manager, your ability to keep things organised is crucial. Be prepared to discuss specific examples of how you've successfully managed office operations in the past, highlighting your attention to detail and problem-solving skills.
✨Demonstrate Your Communication Prowess
You'll be interacting with various stakeholders, so it's important to convey your excellent communication skills. Practice articulating your thoughts clearly and confidently, and think of instances where you've effectively engaged with different levels of staff or external guests.
✨Emphasise Your Team-Oriented Mindset
This role requires a collaborative approach, so be ready to share experiences that showcase your team spirit. Discuss how you've contributed to a positive workplace culture and supported colleagues in achieving common goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing multiple tasks under pressure or resolving conflicts. Think through potential scenarios relevant to the role and prepare your responses to demonstrate your proactive attitude and solutions-focused approach.
