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For Companies At a Glance
- Tasks: Provide administrative support to healthcare teams, managing communication and documentation.
- Company: Join North Bristol NHS Trust, a leading healthcare provider with over 12,000 staff.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Make a real impact in healthcare while working in a diverse and inclusive team.
- Qualifications: Proficiency in MS Office and strong communication skills are essential.
- Other info: Encouraging applications from underrepresented groups to foster diversity.
The predicted salary is between 24000 - 36000 £ per year.
To provide an efficient and comprehensive administrative service to the Head of Service and Matrons of Infection Prevention and Control and Tissues Viability. This includes administrative support to the Infection Prevention and Control and Tissue Viability specialist nursing teams. The team are based in Steps and Pines at Southmead hospital.
Main duties of the job
- Excellent interpersonal and communication skills, both written and oral, with confidence in communicating in a variety of ways including face to face, telephone, electronically and in writing with a variety of staff groups and external contractors.
- To be able to act appropriately in a professional manner and be able to communicate sensitive and confidential information to staff.
- To collect, assemble and act upon information as required, referring to the clinical teams as necessary.
- Meet and greet visitors to the department.
- Present written information in the required format as per Trust and departments agreed standards.
Organisation And Planning
- To be proficient in the use of MS Office Systems - this includes keeping records using a variety of file management systems using word processing, spreadsheets, databases, Excel, PowerPoint, and Outlook.
- To produce from copy, or audio, letters, reports, notices, plans, projects, policies and minute taking for appropriate meetings.
- Ability to work under pressure, to be flexible/adaptable to the changing needs of the service.
- Work on own initiative to a high standard and make decisions as appropriate and necessary.
- To provide comprehensive professional, confidential secretarial and administrative service to the teams which includes opening, sorting and distributing incoming post, booking meeting rooms as required.
- To arrange appointments and meetings as required and organise work related travel arrangements for the teams.
- To be responsible for the management of electronic diary of key individuals and supporting the teams in maintaining diaries as and when required.
Person specification
- Essential criteria: IT skills
- Desirable criteria: Previous NHS admin work
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
Administrator Band 4 IPC/TV employer: North Bristol NHS Trust
Contact Detail:
North Bristol NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Band 4 IPC/TV
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of managing diaries, arranging meetings, and handling sensitive information will help you demonstrate your readiness for the role during any discussions.
✨Tip Number 2
Brush up on your MS Office skills, particularly Excel and PowerPoint, as these are essential for the role. Consider creating a few sample documents or presentations to showcase your proficiency if asked during an interview.
✨Tip Number 3
Prepare to discuss your communication skills in detail. Think of examples where you've effectively communicated with various stakeholders, especially in a healthcare setting, as this will be crucial for the role.
✨Tip Number 4
Stay proactive by regularly checking your TRAC account and email for updates regarding your application. Being prompt in your responses can set you apart from other candidates and show your enthusiasm for the position.
We think you need these skills to ace Administrator Band 4 IPC/TV
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills. Tailor your application to highlight how your experience aligns with the specific duties of the Administrator Band 4 IPC/TV position.
Highlight Relevant Skills: Emphasise your IT skills, particularly your proficiency in MS Office systems. Provide examples of how you've used these skills in previous roles, especially in an administrative capacity within the NHS or similar environments.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your communication skills and ability to handle sensitive information. Mention your adaptability and how you can work under pressure, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at North Bristol NHS Trust
✨Showcase Your Communication Skills
As the role requires excellent interpersonal and communication skills, be prepared to demonstrate your ability to communicate effectively. Practice articulating your thoughts clearly and confidently, both verbally and in writing.
✨Familiarise Yourself with MS Office
Since proficiency in MS Office is essential for this position, brush up on your skills with Word, Excel, PowerPoint, and Outlook. Be ready to discuss how you've used these tools in previous roles or projects.
✨Understand the NHS Environment
Having a grasp of how the NHS operates can set you apart. Research North Bristol NHS Trust and its values, as well as the specific challenges faced by the Infection Prevention and Control teams.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle pressure and adapt to changing needs. Think of examples from your past experiences where you successfully managed multiple tasks or resolved conflicts.
