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- Tasks: Support senior sales managers with admin tasks, client communication, and proposal preparation.
- Company: Join a dynamic team in Hillington, Glasgow, focused on commercial success and growth.
- Benefits: Enjoy a competitive salary, supportive culture, and opportunities for personal development.
- Why this job: Be part of a fast-paced environment where your contributions directly impact success.
- Qualifications: Organised, detail-oriented, and experienced in sales support or client-facing roles preferred.
- Other info: Flexible working options available; perfect for high school and college students looking to gain experience.
The predicted salary is between 20000 - 30000 £ per year.
We’re looking for a proactive and detail-driven Sales Administrator to support two of our senior sales managers and help keep our sales engine running smoothly. If you’re organised, resourceful, and great at juggling priorities, this could be the perfect role for you.
What you’ll be doing:
- Acting as the right hand to two senior sales managers; managing diaries, scheduling calls, and keeping daily admin on track.
- Preparing basic proposal templates based on notes from sales consultation calls.
- Creating order forms and calculating shipping costs when deals close.
- Managing day-to-day communication with clients who have active deals, ensuring they’re informed on timelines, next steps, and delivery expectations.
- Deputising for the sales managers during holidays or absence, including inbox monitoring and sourcing internal support when needed.
- Working with our sales validator to gather lead details that help sales managers hit the ground running in new consultations.
- Keeping our CRM (e.g. HubSpot) updated with accurate deal, contact, and activity data to support pipeline visibility.
- Assisting with the preparation of weekly or monthly sales reports and team KPIs.
- Organising and managing proposal files, signed documents, and key sales materials.
- Coordinating internally with our production, creative, and logistics teams to ensure smooth handover once a deal is closed.
- Supporting client onboarding and welcome comms after deal closure.
- Scheduling follow-ups for prospects still in progress and ensuring no opportunity is missed.
- Contributing to process improvements by identifying areas where admin or communication workflows could be streamlined.
What we’re looking for:
- Highly organised with exceptional attention to detail.
- Confident communicator, written and verbal, with a professional tone.
- Proficient in using CRM systems and productivity tools a benefit (e.g. Google Workspace, HubSpot, Slack).
- Comfortable managing multiple priorities and switching between tasks with ease.
- Self-motivated, solutions-focused, and reliable under pressure.
- Experience in a sales support, admin, or client-facing role is ideal.
This is a dynamic, varied role in a growing team, ideal for someone who thrives in a fast-paced environment and takes pride in making things run like clockwork.
Ready to be a key part of our fast-growing commercial success? Apply now and join a supportive, ambitious team where your skills make a real impact.
Sales Administrator employer: Go Swag
Contact Detail:
Go Swag Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Familiarise yourself with CRM systems like HubSpot, as this role heavily relies on maintaining accurate data. Consider taking a quick online course or tutorial to brush up on your skills and show your initiative.
✨Tip Number 2
Practice your communication skills, both written and verbal. You might want to prepare for potential scenarios where you need to communicate with clients or support the sales managers, showcasing your professionalism and clarity.
✨Tip Number 3
Get comfortable with multitasking and prioritising tasks. You could create a mock schedule for a day in the life of a Sales Administrator, managing various responsibilities to demonstrate your organisational skills during interviews.
✨Tip Number 4
Research common sales processes and terminology. Understanding the sales cycle will help you engage more effectively with the team and show that you're proactive about contributing to their success.
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales support or administration. Emphasise your organisational skills and any experience with CRM systems, as these are crucial for the Sales Administrator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention specific examples of how you've successfully managed multiple priorities in previous roles, and express your enthusiasm for supporting the sales team.
Highlight Communication Skills: Since the role requires strong communication skills, include examples in your application that demonstrate your ability to communicate effectively with clients and colleagues, both in writing and verbally.
Showcase Problem-Solving Abilities: In your application, provide instances where you've identified areas for improvement in processes or workflows. This will show your potential employer that you are solutions-focused and can contribute to process improvements.
How to prepare for a job interview at Go Swag
✨Showcase Your Organisational Skills
As a Sales Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to juggle priorities effectively.
✨Communicate Confidently
Since the role requires strong communication skills, practice articulating your thoughts clearly and professionally. Be ready to discuss how you handle client communications and ensure that you maintain a professional tone throughout the interview.
✨Familiarise Yourself with CRM Tools
Knowledge of CRM systems like HubSpot is a plus. If you have experience with these tools, be prepared to discuss how you've used them to manage data and support sales processes. If not, do some research to show your willingness to learn.
✨Demonstrate Problem-Solving Abilities
The role involves identifying areas for process improvements. Think of specific instances where you've streamlined workflows or solved problems in previous roles. This will highlight your proactive approach and solutions-focused mindset.
