Administrative Assistant, Direct Private Equity

Make an impact at a global and dynamic investment organization. When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

We are currently recruiting for a full-time Administrative Assistant to join the Direct Private Equity team. The Administrative Assistant will report to various investment professionals and will be responsible for providing day-to-day administrative support to senior and junior members of the Private Equity team. Some of the main duties include managing travel, calendars, meetings, expenses, events, presentations, correspondence and other departmental initiatives.

Accountabilities:

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Assist with meeting room bookings for internal and external meetings.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.

Qualifications:

• High school diploma required, college diploma or bachelor's degree preferred.
• Relevant administrative support experience in a fast-paced, professional environment.
• Requires strong communication skills, both written and verbal in English.
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Prior experience in the Private Equity or financial services industry is an asset.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability. We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.