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- Tasks: Support senior leaders with diary management, communications, and meeting coordination.
- Company: Join a dynamic team focused on building strong relationships and enhancing brand reputation.
- Benefits: Enjoy hybrid work flexibility and gain valuable experience in a professional environment.
- Why this job: Perfect for those seeking to develop organisational skills while working closely with executives.
- Qualifications: Previous PA experience, excellent communication skills, and proficiency in Excel, PowerPoint, and Word required.
- Other info: This is a part-time role, offering 16 hours per week for a year.
The predicted salary is between 24000 - 36000 £ per year.
Role: Personal Assistant - Part Time - 16 Hours per week FTC - 12 Months Hybrid
About the Role:
To provide direct assistance/ servicing any requirements to the respective Executive members.
Key Responsibilities:
- Assist the diaries of one or more members of the Senior Leadership Team/Head of, with a high degree of discretion and tact. Including adding prep time, reminder of tasks and deadlines along with strong prioritisation skills.
- Assisting with communications on behalf of SLT including daily maintenance of diary, arranging/accepting meetings and telephone calls as well as maintaining and managing meeting commitments.
- Liaise with key internal and external stakeholders (e.g. regulators, key broking partners and clients); build and maintain working relationships to support LSM’s brand and reputation.
- Provide executive secretarial support - including personal administration, meeting co-ordination, room bookings, booking and managing travel itineraries, processing expenses and invoices, scanning, photocopying, updating and maintaining teams' org charts etc.
- Assist aspects of meetings including venue set up, diary notices, documentation, production/co-ordination/distribution of meeting agendas and papers.
- Support with the preparation and distribution of reports, boards meeting preparations and meeting materials (e.g., preparing PowerPoint presentations, minutes taking etc.).
- Support the team managers in effective management of all team activities, team and company events.
- Management of new starter set up within assigned support function.
- Build and maintain strong and trusted working relationships with senior leaders and executives.
Skills and Experience:
- A proven track record of PA experience.
- Communicator - exhibiting diplomacy, good judgement and discretion at all times.
- Excellent written and verbal communication skills and extensive experience with diary management.
- Strong ability to build and manage relationships at all levels up to and including Executive level both internally and externally.
- Advanced Excel, PowerPoint and Word skills.
- Proactive, excellent organisational skills, high attention to detail and the ability to work to tight deadlines.
- Ability to adapt and produce workable solutions that meet the immediate demands of the situation(s).
- Demonstrable track record of providing comprehensive team EA support to Senior Executive/Head of Function, including extensive diary and inbox management.
Personal Assistant employer: Lorien
Contact Detail:
Lorien Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially those related to diary management and communication. Understanding these aspects will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide insights into the day-to-day challenges and expectations, which will help you tailor your approach when discussing your suitability for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management scenario. This could involve creating a sample schedule for an executive, highlighting how you would prioritise tasks and manage time effectively.
✨Tip Number 4
Research the company culture and values at StudySmarter. Being able to align your personal values with those of the company can make a strong impression and demonstrate your commitment to being a part of the team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your skills in diary management, communication, and relationship building, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your previous experiences align with the responsibilities outlined. Mention specific examples of how you've successfully managed diaries and supported senior executives.
Highlight Key Skills: In your application, emphasise your organisational skills, attention to detail, and ability to work under tight deadlines. These traits are essential for managing the demands of the Senior Leadership Team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Clear and professional communication is vital for this role, so ensure your application reflects that.
How to prepare for a job interview at Lorien
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management. Highlight specific tools or methods you use to keep schedules organised and how you prioritise tasks effectively.
✨Demonstrate Strong Communication Abilities
Since the role involves liaising with various stakeholders, practice articulating your communication style. Share examples of how you've successfully managed communications in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to adapt quickly or manage conflicting priorities, and be ready to explain your thought process.
✨Research the Company Culture
Understanding the company's values and culture can help you tailor your responses. Familiarise yourself with their brand and reputation to demonstrate your interest and alignment with their goals.
