Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage patient interactions, scheduling, billing, and office operations in a holistic wellness clinic.
- Company: Join Anderson Sport and Wellness, a community-focused physical therapy clinic in Newport Beach.
- Benefits: Enjoy flexible hours, competitive pay, and opportunities for growth in a supportive environment.
- Why this job: Make a real impact on patients' lives while working in a caring, collaborative team atmosphere.
- Qualifications: 2+ years in medical office administration; strong communication and organisational skills required.
- Other info: Be part of a unique clinic that integrates various wellness practices and technologies.
Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach at Anderson Sport and Wellness, a Physical Therapy Corporation. We’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment.
We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.
We are looking for a Medical Office Manager who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.
Overview of the role and responsibilities:
This is a part-time role 20-29 hours a week (3-4 days a week). This is a small low volume out of network physical therapy practice. The ideal candidate can think both strategically and tactically in a business context. There are other staff members who perform many of the office tasks listed below; your role will be to make sure critical tasks get done each week and fill in as needed to make sure the office runs efficiently.
What You’ll Do:
- Be a warm and professional first point of contact for all patients alongside our other staff—setting the tone for an exceptional client experience
- Manage appointment scheduling, billing, and accurate EMR documentation
- Supervise and mentor interns; provide structure, accountability, and guidance
- Collaborate with the owner, therapists, aides to ensure smooth daily operations
- Ensure compliance with HIPAA and all applicable healthcare regulations
- Maintain supply inventory and place timely orders to ensure clinical readiness
- Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
- Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
- Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed
- Oversee accurate billing, charge capture, and ensure revenue goals are supported
- Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning
What We’re Looking For:
- 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
- Friendly, confident, and empathetic communicator—both written and verbal
- Strong organizational and multitasking skills, with exceptional attention to detail
- Positive, proactive, and resourceful—someone who brings ideas and solves problems independently
- Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus)
- Experience supervising interns, students, or junior staff
- Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care
Compensation:
Competitive pay: $43-$55/hour depending on expertise.
Why Join Us?
- You are able to work 20-29 hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach
- Schedule is flexible
- Become part of a collaborative, heart-centered team that truly cares about each other and our patients
- Be involved in community education through wellness events and free workshops
- Opportunities for growth within the company based on performance
- Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere
Part Time Medical Office Manager employer: Andersonswpt
Contact Detail:
Andersonswpt Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Medical Office Manager
✨Tip Number 1
Familiarise yourself with the specific services and therapies offered at Anderson Sport and Wellness. Understanding their holistic approach will not only help you during interviews but also demonstrate your genuine interest in their mission.
✨Tip Number 2
Network with professionals in the physical therapy and wellness community, especially those who have experience in similar roles. They can provide insights into the clinic's culture and may even refer you directly to the hiring team.
✨Tip Number 3
Prepare to discuss your experience with EMR platforms and any relevant software during your interview. Being tech-savvy is crucial for this role, so be ready to share examples of how you've used technology to improve office efficiency.
✨Tip Number 4
Showcase your leadership skills by preparing examples of how you've successfully supervised or mentored staff in the past. This will highlight your ability to manage a team and ensure smooth daily operations in the clinic.
We think you need these skills to ace Part Time Medical Office Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the Medical Office Manager position. Tailor your application to highlight relevant experience in medical or wellness office administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for holistic wellness and your alignment with the clinic's mission. Use specific examples from your past experiences to demonstrate how you can contribute to the patient experience and operational efficiency.
Highlight Relevant Skills: In your CV, emphasise skills that are crucial for the role, such as organisational abilities, multitasking, and tech-savviness with EMR platforms. Mention any experience supervising interns or staff, as this is a key aspect of the job.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential for the role.
How to prepare for a job interview at Andersonswpt
✨Show Your Passion for Holistic Wellness
Make sure to express your enthusiasm for holistic health and wellness during the interview. Share any personal experiences or insights that align with the clinic's mission, as this will demonstrate your commitment to their values.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in medical or wellness office administration, especially in physical therapy or chiropractic settings. Provide specific examples of how you've successfully managed tasks similar to those listed in the job description.
✨Demonstrate Organisational Skills
Since the role requires strong organisational and multitasking skills, come ready with examples of how you've effectively managed multiple responsibilities in a fast-paced environment. This could include managing schedules, overseeing staff, or ensuring compliance with regulations.
✨Prepare Questions About Team Collaboration
The role involves working closely with other staff members and practitioners. Prepare thoughtful questions about team dynamics and collaboration within the clinic. This shows your interest in being a supportive team player and helps you understand how you can contribute to a positive work environment.
