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- Tasks: Manage tuition payments and support students with finance queries.
- Company: Join a dynamic educational organisation focused on student success.
- Benefits: Competitive salary, full-time hours, and opportunities for growth.
- Why this job: Make a real impact on students' financial journeys in a supportive team.
- Qualifications: Previous finance experience and strong communication skills required.
- Other info: On-site role across multiple London locations with a focus on detail.
The predicted salary is between 26000 - 27000 £ per year.
We’re helping a dynamic educational organisation grow their student finance team with the addition of a Finance Administrator. If you’re detail-driven and confident handling sensitive conversations around payments, this could be a great next step. You’ll play a key part in ensuring financial operations run smoothly while supporting international learners throughout their academic journey.
What you’ll be doing:
- Following up on tuition payments by email, call, and face-to-face meetings
- Clarifying payment plans, deadlines, and finance queries with professionalism
- Logging and tracking payments with accuracy across internal systems
- Preparing payment summaries, statements, and reminder notices
- Entering financial data and assisting with invoice and reconciliation tasks
- Supporting students while balancing empathy and accountability
We’re looking for someone who:
- Has previous experience in a finance role — ideally dealing with payments, invoicing, or account queries
- Communicates clearly and tactfully across cultures and backgrounds
- Has solid Excel skills and can pick up new finance systems quickly (Sage Intacct is a bonus)
- Works well under pressure and manages competing deadlines calmly
- Is confident navigating one-to-one conversations about money
- Enjoys being part of a student-focused team with high attention to detail
Full-time, Monday to Friday, with work based across several London sites (including central and west London). Great entry-level opportunity with room to grow in finance or student services.
Contact Detail:
The Graduate Project Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Admin Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Finance Administrator role. Understanding payment monitoring, student finance, and fee recovery will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your Excel skills, as they are crucial for this position. Consider taking a quick online course or tutorial to ensure you're comfortable with data entry and financial tracking.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle sensitive conversations about payments. Think of examples where you've successfully navigated similar discussions in the past.
✨Tip Number 4
Research the organisation's values and mission, especially their focus on supporting international learners. This will help you align your answers with their goals and show that you're genuinely interested in the role.
We think you need these skills to ace Finance and Admin Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance roles, especially those involving payments and invoicing. Use specific examples to demonstrate your skills in handling sensitive financial conversations.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention your ability to communicate clearly across cultures and your experience with financial systems, particularly if you have worked with Sage Intacct.
Showcase Your Excel Skills: Since solid Excel skills are essential for this position, consider including specific examples of how you've used Excel in previous roles. Mention any advanced functions or data management tasks you've handled.
Prepare for Interviews: If invited for an interview, be ready to discuss your experience with payment monitoring and student finance. Prepare to answer questions about how you manage competing deadlines and handle one-to-one conversations about money.
How to prepare for a job interview at The Graduate Project
✨Showcase Your Finance Experience
Be prepared to discuss your previous roles in finance, especially those involving payments and invoicing. Highlight specific examples where you successfully managed financial queries or resolved issues, as this will demonstrate your capability for the role.
✨Demonstrate Clear Communication Skills
Since the role involves handling sensitive conversations about payments, practice articulating your thoughts clearly and tactfully. Consider role-playing potential scenarios with a friend to build confidence in discussing financial matters with empathy and professionalism.
✨Familiarise Yourself with Excel and Financial Systems
Brush up on your Excel skills, particularly functions that are commonly used in finance, such as VLOOKUP and pivot tables. If you have experience with Sage Intacct or similar systems, be ready to discuss how you’ve used them effectively in past roles.
✨Prepare for Pressure Situations
Think of examples from your past where you successfully managed competing deadlines or high-pressure situations. Be ready to explain your strategies for staying calm and organised, as this is crucial for the fast-paced environment of student finance.
