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- Tasks: Manage tuition payments and support students with finance queries.
- Company: Join a dynamic educational organisation dedicated to student success.
- Benefits: Competitive salary, full-time hours, and opportunities for growth.
- Why this job: Make a real impact on students' financial journeys in a supportive team.
- Qualifications: Previous finance experience and strong communication skills required.
- Other info: On-site role across multiple London locations with a focus on detail.
The predicted salary is between 26000 - 27000 £ per year.
We’re helping a dynamic educational organisation grow their student finance team with the addition of a Finance Administrator. If you’re detail-driven and confident handling sensitive conversations around payments, this could be a great next step. You’ll play a key part in ensuring financial operations run smoothly while supporting international learners throughout their academic journey.
What you’ll be doing:
- Following up on tuition payments by email, call, and face-to-face meetings
- Clarifying payment plans, deadlines, and finance queries with professionalism
- Logging and tracking payments with accuracy across internal systems
- Preparing payment summaries, statements, and reminder notices
- Entering financial data and assisting with invoice and reconciliation tasks
- Supporting students while balancing empathy and accountability
We’re looking for someone who:
- Has previous experience in a finance role — ideally dealing with payments, invoicing, or account queries
- Communicates clearly and tactfully across cultures and backgrounds
- Has solid Excel skills and can pick up new finance systems quickly (Sage Intacct is a bonus)
- Works well under pressure and manages competing deadlines calmly
- Is confident navigating one-to-one conversations about money
- Enjoys being part of a student-focused team with high attention to detail
Full-time, Monday to Friday, with work based across several London sites (including central and west London). Great entry-level opportunity with room to grow in finance or student services.
Contact Detail:
The Graduate Project Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator and Finance Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role, especially around payment monitoring and student finance. Understanding these areas will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the position.
✨Tip Number 2
Brush up on your Excel skills, as they are crucial for this role. Consider taking a quick online course or tutorial to enhance your proficiency, particularly in functions that relate to financial data management and reporting.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle sensitive conversations about payments. Think of examples from your past experiences where you successfully navigated similar discussions, showcasing your empathy and professionalism.
✨Tip Number 4
Research the organisation's values and mission, especially their focus on supporting international learners. This knowledge will allow you to align your answers with their goals and show that you're not just looking for any job, but specifically want to contribute to their team.
We think you need these skills to ace Administrator and Finance Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance roles, especially those involving payments and invoicing. Use specific examples to demonstrate your skills in handling financial data and communicating with students.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention your ability to manage sensitive conversations and your attention to detail, as these are key aspects of the job.
Highlight Relevant Skills: Emphasise your Excel skills and any experience with finance systems like Sage Intacct. If you have worked under pressure or managed competing deadlines, be sure to include these experiences.
Showcase Cultural Awareness: Since the role involves communicating across cultures, mention any relevant experiences that demonstrate your ability to communicate clearly and tactfully with diverse groups. This will show your suitability for supporting international learners.
How to prepare for a job interview at The Graduate Project
✨Showcase Your Finance Experience
Be prepared to discuss your previous roles in finance, especially those involving payments and invoicing. Highlight specific examples where you successfully managed financial queries or resolved issues, as this will demonstrate your capability for the role.
✨Demonstrate Clear Communication Skills
Since the role involves handling sensitive conversations, practice articulating your thoughts clearly and tactfully. Consider preparing scenarios where you had to communicate complex information to diverse audiences, showcasing your ability to adapt your communication style.
✨Highlight Your Excel Proficiency
Brush up on your Excel skills before the interview. Be ready to discuss how you've used Excel in past roles, whether for tracking payments or preparing financial summaries. If you have experience with Sage Intacct or similar systems, make sure to mention that too!
✨Prepare for Pressure Situations
Think of examples from your past work where you successfully managed competing deadlines or high-pressure situations. This will help illustrate your ability to stay calm and organised, which is crucial for the fast-paced environment of student finance.
