Legal PA - Real Estate - Hybrid

JOB TITLE : PA GROUP : Real Estate & Development
TERM : Permanent
HOURS : Full-time, 9:30am – 5:30pm, Monday to Friday with one hour for lunch.
A flexible approach to working hours is a must, overtime may be required at busy times.

During probationary period there will be the expectation to attend the office 4 or 5 days per week. Following this, attendance at least 4 days office working per week will be required, in line with the chosen office days of the Principal. Our hybrid working policy is discretionary and may be subject to change.

Sheridans is a leading London law firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients.

Since 1956, Sheridans has represented individuals and organisations across a wide variety of sectors, providing quality advice which is commercially focussed and personally delivered.
Specialist lawyers in leisure, media and entertainment work closely alongside the firm’s corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.

We are seeking a PA to join our Real Estate & Development team at Sheridans. Working alongside the Principal Partner and supporting others in the team when needed, we are seeking an experienced individual with prior, direct Real Estate experience to join us and assist mainly with Residential property matters but also some commercial property matters.

They will also have the chance to develop their career further by supporting the department. The team advises clients across Sheridans’ core sectors, with typical clients including property investors/developers, owner-managed businesses, high net worth individuals, family trusts, large corporates and PLCs.

The team specialises in commercial property transactions including acquisition and disposal of sites for the purpose of owner occupancy, lettings or residential and commercial development, acquisition of mixed use investment properties, joint ventures, property finance, landlord and tenant matters, notably negotiation, and granting of leases of hotel and leisure space, retail premises, restaurants, office space, industrial units, location agreements and concession agreements.

The team provides a full service throughout the lifecycle of the transaction and beyond, providing input, exploring issues/options and viability, advising on all property related legal matters, utilising the depth and breadth of the knowledge of the team to navigate clients to the ultimate desired result.

Consistently delivering a high-quality work product while managing deadlines
Preparing files for closings and archiving
Printing, organising and scanning documents and emails into the document management/file management system (iManage and Lawman)
Organising travel and preparing itineraries when appropriate
Preparation and coordination of accurate client bills, including proof reading and amending narratives
Liaising with local authorities and agencies
Audio Typing using digital dictation (BigHand) to produce and amend documents and correspondence
Initiating and overseeing the file matter opening process including collection of the relevant due diligence and liaison with clients in relation to ID documents, good knowledge of standard AML and Client ID requirements escalating to compliance team when appropriate
Knowledge of registration deadlines, monitoring applications, promptly dealing with requisitions as appropriate
Drafting documents such as statements of account, completion statements, contracts, transfers and other ancillary property documents
Monitoring report returns
Assisting with residential lease extension claims and some enfranchisement work

Previous experience in Real Estate law – this is an essential requirement and only candidates with Real Estate experience will be considered

~ Demonstrated high level effective experience as a Real Estate Paralegal or PA

~ Intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel), pdfDocs, PowerPDF, Adobe and DocuSign

~ Calm under pressure, adaptable, flexible and patient given the nature of the work and clientele

~ A team player with a positive and ‘can-do’ attitude, who is friendly, professional, reliable, enthusiastic and confident to learn and ask for help

A strong academic record
Qualifications such as a Bachelor’s degree in law (LLB) or CILEx Level 3 Diploma for Legal Secretaries are desired, but not essential

We are proud to promote inclusion & diversity among clients, candidates, and staff as an equal opportunities employer. It is our policy to support people who hold Protected Characteristics (under the Equality Act 2010) both internally and externally through supporting practices based solely upon merit.