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- Tasks: Coordinate and manage the full lifecycle of bids, ensuring timely and high-quality submissions.
- Company: Join a dynamic team in Cheshire West, focused on delivering competitive tender submissions.
- Benefits: Enjoy a collaborative work environment with opportunities for professional development and training.
- Why this job: Be part of a crucial process that impacts business success while honing your project management skills.
- Qualifications: Strong organisational skills, excellent written English, and proficiency in Microsoft Office are essential.
- Other info: A full UK Driving Licence is required; previous experience in a similar role is preferred.
The predicted salary is between 30000 - 42000 £ per year.
The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Location: Cheshire West - Warrington Area
Key Responsibilities:
- Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
- Creation of New Opportunities within the company's management systems.
- Reviewing enquiry documents and highlighting missing documents, details, and discrepancies.
- Preparation of Template Documents.
- Ensuring SharePoint sites are updated to include proposals, correspondence, etc., in line with Company QA procedures.
- Liaising with the client to ensure they are kept up to date with bid progress.
- Obtaining prices from Third Parties.
- Supporting the Bid team with any proposal requirements.
- Following up submitted Proposals.
- Booking in New Orders.
- Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
- Track bid progress and submission deadlines using bid management tools.
- Ensure compliance with internal governance processes and client specifications.
- Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
- Assist with completing Prequalifications and Vendor Questionnaires.
- Maintain a library of standard content, templates, and case studies for future bids.
- Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.
Essential Skills:
- Strong project coordination and organisational skills.
- Excellent written English, grammar, and proofreading ability.
- High attention to detail and ability to manage multiple deadlines.
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
- Strong communication and stakeholder management skills.
- Good organisational skills and the ability to multi-task, prioritise activities, and work under time pressures.
- Self-motivated and proactive with a 'can-do' attitude.
- Calm under pressure and deadline-driven.
- Good communication skills at all levels.
The job holder shall have a willingness to partake in an annual performance 1 to 1 review, to attend and have active participation in all internal and external training courses. Hold a full UK Driving Licence.
Job Related Experience:
- Individuals will ideally have previous experience of working in a similar or related role.
- The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, PowerPoint, SharePoint) software.
- Ability to communicate effectively at all levels within the organisation and with clients.
Contact Detail:
DESIGN SERVICES (NW) LIMITED Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Quality and Regulatory Co-ordinator
✨Tip Number 1
Familiarise yourself with the bid management process. Understanding the lifecycle of bids, from expression of interest to submission, will help you demonstrate your knowledge during interviews and discussions.
✨Tip Number 2
Network with professionals in the industry. Attend relevant events or join online forums where you can connect with current Bid Coordinators or those in similar roles. This can provide insights into the role and potentially lead to referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word, Excel, and SharePoint. Being proficient in these tools is crucial for managing documentation and tracking bid progress effectively.
✨Tip Number 4
Prepare to discuss your organisational and project coordination skills. Think of specific examples from your past experiences where you successfully managed multiple deadlines or coordinated with various stakeholders.
We think you need these skills to ace Quality and Regulatory Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Quality and Regulatory Co-ordinator role. Emphasise your project coordination, organisational skills, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the bid process and your ability to manage multiple deadlines. Use specific examples from your past experiences to demonstrate your strong communication and stakeholder management skills.
Highlight Attention to Detail: In your application, mention instances where your attention to detail has positively impacted a project or bid submission. This is crucial for the role, so provide concrete examples that illustrate your capability.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter to ensure there are no grammatical errors or typos. Given the emphasis on excellent written English in the job description, this step is vital to making a good impression.
How to prepare for a job interview at DESIGN SERVICES (NW) LIMITED Technical Recruitment
✨Showcase Your Organisational Skills
As a Quality and Regulatory Co-ordinator, you'll need strong project coordination abilities. Be prepared to discuss specific examples of how you've managed multiple deadlines and organised complex tasks in previous roles.
✨Demonstrate Attention to Detail
Highlight your proofreading skills and attention to detail during the interview. You might be asked to review a sample document, so practice identifying errors or discrepancies in written content beforehand.
✨Familiarise Yourself with Bid Processes
Understand the end-to-end bid process, including how to coordinate input from various stakeholders. Be ready to explain how you would manage the lifecycle of bids and ensure compliance with internal governance.
✨Prepare for Stakeholder Management Questions
Since the role involves liaising with clients and internal departments, think of examples where you've successfully communicated and managed relationships. Be ready to discuss how you handle challenging conversations or tight deadlines.
