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- Tasks: Coordinate the entire bid process, ensuring timely and high-quality submissions.
- Company: Join a dynamic team in Cheshire West, focused on competitive tender submissions.
- Benefits: Enjoy a collaborative work environment with opportunities for personal growth and development.
- Why this job: Be part of a crucial role that impacts business success while honing your organisational skills.
- Qualifications: Strong project coordination skills and proficiency in Microsoft Office are essential.
- Other info: A full UK Driving Licence is required; previous related experience is a plus.
The predicted salary is between 28800 - 43200 £ per year.
The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Location: Cheshire West - Warrington Area
Key Responsibilities:
- Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
- Creation of New Opportunities within the company's management systems.
- Reviewing enquiry documents and highlighting missing documents, details, and discrepancies.
- Preparation of Template Documents.
- Ensuring SharePoint sites are updated to include proposals, correspondence, etc., in line with Company QA procedures.
- Liaising with the client to ensure they are kept up to date with bid progress.
- Obtaining prices from Third Parties.
- Supporting the Bid team with any proposal requirements.
- Following up submitted Proposals.
- Booking in New Orders.
- Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
- Track bid progress and submission deadlines using bid management tools.
- Ensure compliance with internal governance processes and client specifications.
- Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
- Assist with completing Prequalifications and Vendor Questionnaires.
- Maintain a library of standard content, templates, and case studies for future bids.
- Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.
Essential Skills:
- Strong project coordination and organisational skills.
- Excellent written English, grammar, and proofreading ability.
- High attention to detail and ability to manage multiple deadlines.
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
- Strong communication and stakeholder management skills.
- Good organisational skills and the ability to multi-task, prioritise activities, and work under time pressures.
- Self-motivated and proactive with a 'can-do' attitude.
- Calm under pressure and deadline-driven.
- Good communication skills at all levels.
The job holder shall have a willingness to partake in an annual performance 1 to 1 review and to attend and actively participate in all internal and external training courses.
Job Related Experience:
- Individuals will ideally have previous experience of working in a similar or related role.
- The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, PowerPoint, SharePoint) software.
- Ability to communicate effectively at all levels within the organisation and with clients.
Contact Detail:
DESIGN SERVICES (NW) LIMITED Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator, Content Marketing
✨Tip Number 1
Familiarise yourself with the bid management process. Understanding the lifecycle of bids, from expression of interest to submission, will help you demonstrate your knowledge during interviews and discussions.
✨Tip Number 2
Network with professionals in the industry. Attend relevant events or join online forums where you can connect with current Bid Coordinators or those in similar roles. This can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word, Excel, and SharePoint. Being proficient in these tools is essential for managing documentation and tracking bid progress effectively.
✨Tip Number 4
Prepare to discuss your organisational and project coordination skills. Think of specific examples from your past experiences where you successfully managed multiple deadlines or coordinated with various stakeholders.
We think you need these skills to ace Coordinator, Content Marketing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination and bid management. Use specific examples that demonstrate your organisational skills and attention to detail, as these are crucial for the Coordinator, Content Marketing role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your previous experiences align with the responsibilities outlined in the job description, particularly your ability to manage multiple deadlines and liaise with stakeholders.
Showcase Your Writing Skills: Since excellent written English and proofreading ability are essential, consider including a writing sample or a brief project summary that showcases your communication skills. This could be a successful bid you coordinated or a document you prepared.
Highlight Relevant Software Proficiency: Emphasise your proficiency in Microsoft Office 365, especially Word, Excel, and SharePoint. Provide examples of how you've used these tools in past roles to manage documentation and track project progress effectively.
How to prepare for a job interview at DESIGN SERVICES (NW) LIMITED Technical Recruitment
✨Showcase Your Organisational Skills
As a Bid Coordinator, you'll need to demonstrate strong project coordination abilities. Be prepared to discuss specific examples of how you've managed multiple deadlines and organised complex tasks in previous roles.
✨Highlight Your Attention to Detail
Given the importance of accuracy in bid submissions, share instances where your attention to detail made a significant difference. This could include proofreading documents or ensuring compliance with client specifications.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be ready to explain how you've liaised with various stakeholders in the past, and provide examples of how you kept clients updated on bid progress.
✨Familiarise Yourself with Bid Management Tools
Since tracking bid progress is crucial, it would be beneficial to mention any experience you have with bid management tools. If you haven't used them before, research common tools and be prepared to discuss how you would adapt to using new software.
