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- Tasks: Support the bid process from start to finish, ensuring high-quality submissions.
- Company: Join a dynamic team in Cheshire West focused on business development and marketing.
- Benefits: Enjoy a collaborative work environment with opportunities for training and growth.
- Why this job: Be part of a crucial role that impacts company success and client relationships.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: A full UK driving licence is necessary; previous experience in a similar role is preferred.
The predicted salary is between 30000 - 42000 £ per year.
The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.
Location: Cheshire West - Warrington Area
Key Responsibilities:
- Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
- Creation of New Opportunities within the company's management systems.
- Reviewing enquiry documents and highlighting missing documents, details, and discrepancies.
- Preparation of Template Documents.
- Ensuring SharePoint sites are updated to include proposals, correspondence, etc., in line with Company QA procedures.
- Liaising with the client to ensure they are kept up to date with bid progress.
- Obtaining prices from Third Parties.
- Supporting the Bid team with any proposal requirements.
- Following up submitted Proposals.
- Booking in New Orders.
- Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
- Track bid progress and submission deadlines using bid management tools.
- Ensure compliance with internal governance processes and client specifications.
- Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
- Assist with completing Prequalifications and Vendor Questionnaires.
- Maintain a library of standard content, templates, and case studies for future bids.
- Maintaining the Estimating Databases to ensure supplier prices are up to date and relevant.
Essential Skills:
- Strong project coordination and organisational skills.
- Excellent written English, grammar, and proofreading ability.
- High attention to detail and ability to manage multiple deadlines.
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
- Strong communication and stakeholder management skills.
- Good organisational skills and the ability to multi-task, prioritise activities, and work under time pressures.
- Self-motivated and proactive with a 'can-do' attitude.
- Calm under pressure and deadline-driven.
- Good communication skills at all levels.
The job holder shall have a willingness to partake in an annual performance 1 to 1 review and to attend and actively participate in all internal and external training courses.
Job Related Experience:
- Individuals will ideally have previous experience of working in a similar or related role.
- The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, PowerPoint, SharePoint) software.
- Ability to communicate effectively at all levels within the organisation and with clients.
Contact Detail:
DESIGN SERVICES (NW) LIMITED Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Coordinator - Business Development and Marketing
✨Tip Number 1
Familiarise yourself with the bid management tools and software commonly used in the industry. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in business development and marketing roles, especially those who have experience in bid coordination. Attend relevant industry events or webinars to make connections that could provide insights or referrals.
✨Tip Number 3
Brush up on your communication skills, particularly in stakeholder management. Practice articulating your thoughts clearly and confidently, as this role requires liaising with various departments and clients.
✨Tip Number 4
Stay organised and develop a system for tracking deadlines and documentation. This will not only help you manage your workload effectively but also showcase your strong project coordination skills during the interview process.
We think you need these skills to ace Coordinator - Business Development and Marketing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid coordination, project management, and stakeholder communication. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the job requirements, particularly your proficiency in Microsoft Office and your ability to manage multiple deadlines.
Showcase Your Writing Skills: Since excellent written English is essential for this role, ensure that your application documents are free from grammatical errors. Proofread your CV and cover letter multiple times or ask someone else to review them.
Highlight Relevant Experience: If you have previous experience in a similar role, make sure to detail it in your application. Discuss specific projects you've coordinated, the outcomes, and how they relate to the responsibilities of the Bid Coordinator position.
How to prepare for a job interview at DESIGN SERVICES (NW) LIMITED Technical Recruitment
✨Showcase Your Organisational Skills
As a Bid Coordinator, you'll need to demonstrate strong project coordination abilities. Be prepared to discuss specific examples of how you've managed multiple deadlines and organised complex tasks in previous roles.
✨Highlight Your Attention to Detail
Given the importance of accuracy in bid submissions, share instances where your attention to detail made a significant difference. This could include proofreading documents or ensuring compliance with client specifications.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Prepare to explain how you've liaised with various stakeholders in the past, and be ready to showcase your ability to convey information clearly and concisely.
✨Familiarise Yourself with Bid Management Tools
Understanding the tools used for tracking bid progress is crucial. If you have experience with specific bid management software, mention it during the interview. If not, research common tools and express your willingness to learn.
