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- Tasks: Support a large-scale construction project with administration and coordination tasks.
- Company: Join a leading M&E company making waves in the construction industry.
- Benefits: Enjoy a competitive salary and the chance to work on exciting projects.
- Why this job: Be part of a dynamic team, enhancing your skills while contributing to impactful projects.
- Qualifications: Experience in project administration, preferably in construction, is essential.
- Other info: Familiarity with MEP coordination and project management software is a plus.
The predicted salary is between 28800 - 48000 £ per year.
My client, a leading M&E company, is currently recruiting for an experienced Site Secretary/Project Administrator to join their team based in Leicester. The chosen candidate will play a key role in supporting the successful delivery of a large-scale new build construction project. This position requires a highly organized and proactive individual who can coordinate between internal teams, subcontractors, and stakeholders, ensuring smooth communication, accurate documentation, and efficient project workflows.
Key Responsibilities
- General administration on site
- Support the Project Director and Regional Commercial Manager in the day-to-day coordination of all project activities
- Track and manage project documentation, including drawings, specifications, submittals, RFIs, commercial schedules, and meeting minutes
- Maintain and update project schedules, ensuring key milestones and deadlines are monitored and communicated
- Coordinate with suppliers, subcontractors, and consultants to ensure timely delivery of reports within the wider project team
- Assist in preparing project reports, progress updates, and cost tracking documents
- Organize and participate in project meetings, preparing agendas and capturing accurate minutes and action items
- Ensure compliance with health & safety regulations, company policies, and project-specific procedures. Facilitate clear communication between site teams, office support, and client representatives
Qualifications & Experience
- Proven experience as a Project Administrator, preferably within the construction or engineering industry
- Familiarity with MEP (Mechanical, Electrical, Plumbing) coordination is highly desirable
- Strong understanding of construction project lifecycles and related documentation
- Excellent organizational and time management skills
- Proficiency in Microsoft Office Suite, especially Excel, Word, and Project
- Experience with project management software
Senior Site Secretary/ Project Administrator employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Site Secretary/ Project Administrator
✨Tip Number 1
Familiarise yourself with the specific M&E (Mechanical and Electrical) aspects of construction projects. Understanding the terminology and processes involved will help you communicate effectively with the team and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have experience as Project Administrators or Site Secretaries. Attend industry events or join relevant online forums to build connections that could lead to job opportunities.
✨Tip Number 3
Brush up on your organisational skills by practising project management techniques. Consider using tools like Gantt charts or project management software to showcase your ability to manage timelines and documentation effectively.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully coordinated between teams or managed project documentation. Being able to share specific examples will highlight your experience and suitability for the role.
We think you need these skills to ace Senior Site Secretary/ Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Project Administrator, especially in the construction or engineering industry. Emphasise your organisational skills and familiarity with MEP coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to coordinate between teams. Mention specific examples of how you've successfully managed project documentation and communication in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any project management software you have used. This is crucial for the role, so make it stand out.
Showcase Your Understanding of Project Lifecycles: Demonstrate your knowledge of construction project lifecycles in your application. Discuss how your experience aligns with the responsibilities listed in the job description, such as tracking project schedules and ensuring compliance with health & safety regulations.
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Showcase Your Organisational Skills
As a Senior Site Secretary/Project Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks and deadlines in previous roles, especially in a construction or engineering context.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Highlight your experience in coordinating between various teams and stakeholders. Prepare to share instances where your communication skills helped resolve issues or improve project workflows.
✨Familiarise Yourself with MEP Coordination
Since familiarity with Mechanical, Electrical, and Plumbing (MEP) coordination is desirable, brush up on relevant terminology and processes. Being able to discuss MEP aspects confidently will show your preparedness for the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you’ve faced in past projects and how you overcame them, particularly regarding documentation management and compliance with health and safety regulations.
