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- Tasks: Support the Strategy & Performance team with admin tasks, meetings, and data management.
- Company: Join the Vale of Glamorgan Council, committed to quality services and community pride.
- Benefits: Enjoy a hybrid work model and competitive pay in a supportive environment.
- Why this job: Be part of a dynamic team that values innovation, collaboration, and community impact.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and excellent communication abilities required.
- Other info: Permanent position with opportunities for growth and development.
The predicted salary is between 24790 - 25584 £ per year.
About Us
An exciting opportunity to join Learning & Skills. You will be based within the Strategy & Performance team. We are seeking a suitably experienced, enthusiastic and highly motivated individual to join our team in providing administrative support. The successful candidate will be providing administrative support to the Strategy & Performance team as well as the Governor Support and Admissions teams and the wider Directorate as required.
Our core values as an organisation are:
- Ambitious - Forward thinking, embracing new ways of working and investing in our future.
- Open - Open to different ideas and being accountable for the decisions we take.
- Together - Working together as a team that engages with our customers and partners, respects diversity and is committed to quality services.
- Proud - Proud of the Vale of Glamorgan; proud to serve our communities and to be part of the Vale of Glamorgan Council.
About The Role
Pay Details: Grade 4 (SCP 5-7), £24,790 - £25,584, £12.85 - £13.26ph
Hours of Work / Working Pattern: 37 hours, Monday - Friday
Main Place of Work: Civic Offices & Hybrid
Temporary Reason: N/A - Permanent
Description: The role sits within the Strategy & Performance Team where you will undertake a wide variety of duties that include co-ordination of meetings, minute taking, updating and collating information and data and data entry, undertaking follow up enquiries, communicating/liaising with officers, schools and parents/carers. Within the role, the successful applicant will also be supporting/co-ordinating processes/applications to support administrative functions for School Governor Unit, Admissions and Strategy & Performance Teams. Providing support for performance monitoring mechanisms and administrative support for complaints handling and Freedom of Information requests as well as developing and updating external website content for the Directorate.
About You
You will need:
- Experience of undertaking administrative tasks to a high standard in terms of minute taking, supporting meetings and the dissemination and collation of information.
- Experience of processing, recording and updating information and data using systems/processes.
- Strong working knowledge of Microsoft Office applications.
- Ability to manage a varied workload and prioritise tasks effectively to meet deadlines.
- Good verbal and written communication and numeracy skills.
- Ability to work independently and use initiative on tasks, but ability to discern when to sign post queries to relevant individuals in a timely way.
- Excellent organisational and interpersonal skills.
- Ability to work as an effective team player across teams.
- Ability to deal with confidential and sensitive information appropriately.
- Customer focused attitude with the ability to build rapport with officers, stakeholders and the public.
Additional information
DBS Check Required: No
Shortlisting date: TBC
Interview date: TBC
For Further Information, contact: Julia Esseen, Strategy & Performance Manager, 01446 709501
Please see attached job description / person specification for further information.
Learning and Skills Administrator employer: Vale of Glamorgan Council
Contact Detail:
Vale of Glamorgan Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Learning and Skills Administrator
✨Tip Number 1
Familiarise yourself with the core values of the Vale of Glamorgan Council. During your interactions, whether in networking or interviews, demonstrate how your personal values align with being ambitious, open, and a team player.
✨Tip Number 2
Highlight your experience in administrative roles by preparing specific examples of how you've successfully managed varied workloads and prioritised tasks. This will show that you can handle the demands of the Learning and Skills Administrator position.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in applications like Excel and Word. Being proficient in these tools is crucial for data entry and information management, which are key aspects of the role.
✨Tip Number 4
Network with current or former employees of the Strategy & Performance team. They can provide insights into the team dynamics and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Learning and Skills Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in minute taking and supporting meetings. Use specific examples that demonstrate your ability to manage a varied workload and meet deadlines.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation's values. Mention how your skills align with their requirements, such as your proficiency in Microsoft Office and your customer-focused attitude.
Showcase Communication Skills: Since good verbal and written communication skills are essential for this role, consider including a brief example of a successful communication experience in your application. This could be a situation where you effectively liaised with stakeholders or handled sensitive information.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an administrative role.
How to prepare for a job interview at Vale of Glamorgan Council
✨Showcase Your Administrative Skills
Be prepared to discuss your experience with administrative tasks, particularly in minute taking and meeting support. Highlight specific examples where you successfully managed information and data, as this is crucial for the role.
✨Demonstrate Teamwork and Communication
Since the role involves working closely with various teams, emphasise your ability to collaborate effectively. Share instances where you built rapport with colleagues or stakeholders, showcasing your interpersonal skills.
✨Familiarise Yourself with Microsoft Office
As strong knowledge of Microsoft Office applications is essential, make sure you can discuss your proficiency in these tools. Consider mentioning any specific projects where you utilised these applications to enhance your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle a varied workload and prioritise tasks. Think of scenarios where you successfully managed multiple responsibilities and how you approached those challenges.
