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- Tasks: Manage medical records, assist visitors, and support nursing staff in a rehab unit.
- Company: Join a dedicated healthcare team focused on patient recovery and well-being.
- Benefits: Enjoy flexible hours, a supportive work environment, and opportunities for growth.
- Why this job: Make a real impact in patient care while gaining valuable experience in healthcare.
- Qualifications: High School diploma and relevant experience; basic computer skills and medical terminology knowledge required.
- Other info: Opportunity to orient new staff and participate in interdisciplinary rounds.
The predicted salary is between 24000 - 36000 £ per year.
Job Responsibilities
- Initiate, assemble, and maintain accurate, functional medical records for all patients in the assigned unit.
- View and process physician orders in the electronic medical record.
- Transcribe written physician orders when needed, especially during downtime procedures, and complete all necessary forms, requisitions, and communications to implement orders and record clinical data.
- Follow up to obtain missing information.
- Maintain inventory of paper forms needed for continuous service, minimising downtime, and ensuring a safe, clean, and functional working environment in the nursing station and area.
- Update and manage storage of all unit forms.
- Greet and assist visitors courteously, screen calls, and respond to call buttons via nurse station intercom or in person.
- Process mail, relay patient information, schedule appointments, and answer inquiries related to departmental procedures and policies.
- Prepare medical records upon patient discharge, copy records, and obtain necessary discs for transfers or discharges.
- Maintain patient census both manually and electronically.
- Assist in accessing or retrieving reports as requested.
- File documents following standard procedures, ensuring records are neat and orderly.
- Participate in daily interdisciplinary discharge rounds and keep logs of potential discharges.
- Obtain and distribute reports such as the Advanced Directive List, Discharge Flag Report, and overdue lab specimen report daily.
- Provide hourly coverage as needed across inpatient units to fill in for open secretarial areas.
- Print lab slips during downtime procedures.
- Order, track, and file equipment paperwork (e.g., Wound VACs, specialty beds/mattresses).
- Orient new staff members to all responsibilities of the unit secretary role.
- Communicate pertinent patient care and general information to nursing staff.
- Perform other related duties as assigned.
Qualifications and Requirements
- High School diploma and at least one year of relevant experience or equivalent.
- Basic computer skills and knowledge of medical terminology are required.
Unit Secretary, Rehab Unit employer: Care New England Health System
Contact Detail:
Care New England Health System Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Unit Secretary, Rehab Unit
✨Tip Number 1
Familiarise yourself with medical terminology and electronic medical record systems. This knowledge will not only help you understand the role better but also demonstrate your commitment to the position during any interviews.
✨Tip Number 2
Network with current or former unit secretaries in rehab units. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your organisational skills and ability to manage multiple tasks efficiently. Think of specific examples from your past experiences that showcase your ability to handle busy environments, as this is crucial for a unit secretary.
✨Tip Number 4
Show enthusiasm for patient care and teamwork during your interactions. Highlighting your passion for supporting healthcare professionals and improving patient experiences can set you apart from other candidates.
We think you need these skills to ace Unit Secretary, Rehab Unit
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in medical record management and administrative tasks. Use keywords from the job description to demonstrate your fit for the Unit Secretary role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your experience with electronic medical records, communication skills, and ability to maintain a functional working environment.
Showcase Relevant Skills: In your application, emphasise your basic computer skills and knowledge of medical terminology. Provide examples of how you've used these skills in previous roles to support patient care and administrative functions.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Care New England Health System
✨Know Your Medical Terminology
Brush up on your medical terminology before the interview. Being familiar with common terms used in a rehab unit will show that you understand the environment and can communicate effectively with healthcare professionals.
✨Demonstrate Organisational Skills
Prepare examples of how you've managed records or maintained inventory in previous roles. Highlighting your organisational skills will reassure the interviewer that you can handle the responsibilities of maintaining accurate medical records and managing forms.
✨Showcase Your Communication Skills
As a Unit Secretary, you'll be interacting with patients, visitors, and staff. Be ready to discuss how you've effectively communicated in past roles, whether it's greeting visitors or relaying important information to nursing staff.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as dealing with missing patient information or managing multiple tasks at once. Practising your responses will help you feel more confident during the interview.
