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- Tasks: Join our Estates team to manage administrative tasks for the Public Forest Estate.
- Company: Be part of Forestry England, dedicated to preserving and managing our beautiful forests.
- Benefits: Enjoy flexible working options, a generous pension scheme, and tailored learning opportunities.
- Why this job: Make a real impact while working in a supportive and diverse environment.
- Qualifications: Strong literacy, numeracy, and Microsoft Office skills are essential; office experience preferred.
- Other info: This role offers a chance to work with a passionate team and contribute to environmental conservation.
The predicted salary is between 22000 - 29000 £ per year.
The post is a varied one and will be based at Kings House in Lyndhurst. The role is within the Estates team who deal with all the queries relating to the letting of various aspects of the Public Forest Estate across the south. You will be an integral part of a team of 11 and report to the Area Land Agents. You will need to be comfortable with lone working as well as working as part of a team and be prepared to tackle a varied workload which deals primarily with administrative matters including administering New Forest access licences, using in-house financial and mapping software, preparing invoices, recurring billing and dealing with all manner of administrative enquiries.
To provide a high level of administrative support in a professional manner to the Land Agents responsible for managing the Public Forest Estate across the South District as well as occasional administrative support to the other teams in the District. Including but not limited to:
- Administering New Forest Licences and templates for access and other utility services, parking and Dorset Wicket Gate Licences.
- Generating Licences, plans and other related documents.
- Proactively researching and identifying licence requirements and opportunities through site visits, Right Move, Land Registry, Planning Applications and other channels.
- Working and liaising with colleagues and other stakeholders i.e. Solicitors, homeowners, estate agents, Utilities agent, NFDC relating to Licence requirements.
- Reporting and recording encroachments where identified and working with Estates Officer and Verge Restoration Officer to identify verge restoration opportunities, recording & maintaining DT Restoration Works Schedule.
- Attending Verge Restoration Meetings.
- Aspects of finance, raising new customer accounts and invoices and monitoring payments.
- Maintaining all related files/spreadsheets records on SharePoint, Forester Web and seeking to rationalise and streamline where possible.
- Recording and maintaining new and existing Licences, Wayleave Agreements and other records on in house SharePoint/Forester Web systems and files.
- Monitoring house rent review dates using in house system, maintaining all relevant files and keeping Task Manager and Forester Web updated.
Essential Professional And Technical Experience:
- Experience working within a busy office environment.
- Strong literacy and numeracy skills.
- A sound working knowledge of Microsoft Office (Word/Excel/Outlook/Teams mostly) and other applications such as SharePoint.
- Good communication skills – both written and verbal.
- Knowledge and experience in the use of financial applications.
- Excellent organisational ability and to be able to organise others.
Desirable professional and technical experience:
- Knowledge and experience in the use of mapping applications.
- Knowledge and experience of the conveyance process would be advantageous.
We will assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Working Together
Alongside your salary of £26,123, Forestry Commission contributes £7,567 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role.
An environment with flexible working options.
A culture encouraging inclusion and diversity.
A Civil Service pension with an employer contribution of 28.97%.
This vacancy is using Success Profiles, and will assess your Behaviours. You will be asked to write a 200 word statement on your relevant experience and career history, along with a personal statement of no more than 500 words. You will be assessed on both during sifting. More details about how to apply are listed on the application form.
You will be assessed on your experience and behaviour based questions during your interview. The Behaviours being assessed at interview are – Delivering at Pace, Managing a Quality Service, Working Together.
Successful candidates will undergo a criminal record check and the government baseline personnel security standard check.
If you require any reasonable adjustments, please email fcrecruitmentteam@forestryengland.uk. Feedback will only be provided if you attend an interview or assessment.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
This Job Is Broadly Open To The Following Groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
Contact point for applicants:
Name: Forestry England Recruitment Team
Email: fcrecruitmentteam@forestryengland.uk
Estates Administration Officer employer: Forestry Commission
Contact Detail:
Forestry Commission Recruiting Team
fcrecruitmentteam@forestryengland.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Administration Officer
✨Tip Number 1
Familiarise yourself with the New Forest area and its licensing requirements. Understanding local regulations and the specific needs of the Public Forest Estate will show your commitment and readiness to tackle the role.
✨Tip Number 2
Network with professionals in the estates and land management sector. Attend local events or join relevant online forums to connect with people who can provide insights into the role and potentially refer you.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and SharePoint. Being proficient in these tools is crucial for managing files and records efficiently, which is a key part of the job.
✨Tip Number 4
Prepare for behavioural interview questions by reflecting on your past experiences. Think about times when you've delivered at pace, managed quality services, and worked collaboratively, as these are key behaviours they will assess.
We think you need these skills to ace Estates Administration Officer
Some tips for your application 🫡
Tailor Your Personal Statement: Make sure your personal statement of no more than 500 words highlights your relevant experience and skills that align with the Estates Administration Officer role. Focus on your administrative abilities, communication skills, and any experience with financial applications or mapping software.
Craft a Strong Experience Statement: In your 200-word statement, succinctly summarise your career history and how it relates to the responsibilities of the position. Emphasise your experience in busy office environments and your organisational skills, as these are crucial for the role.
Highlight Relevant Skills: When detailing your skills, ensure you mention your proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Also, include any experience with SharePoint and financial applications, as these are essential for the job.
Demonstrate Understanding of the Role: Show that you understand the key responsibilities of the Estates Administration Officer by referencing specific tasks mentioned in the job description, such as administering New Forest Licences and managing administrative enquiries. This will demonstrate your genuine interest in the position.
How to prepare for a job interview at Forestry Commission
✨Showcase Your Administrative Skills
Since the role involves a lot of administrative tasks, be prepared to discuss your previous experience in similar positions. Highlight your proficiency with Microsoft Office and any financial applications you've used, as well as your ability to manage multiple tasks efficiently.
✨Demonstrate Teamwork and Communication
The job requires working closely with various stakeholders. Be ready to provide examples of how you've successfully collaborated with colleagues, solicitors, or other professionals in the past. Good communication skills are essential, so practice articulating your thoughts clearly.
✨Prepare for Behavioural Questions
The interview will assess your behaviours, particularly around delivering at pace, managing quality service, and working together. Think of specific instances where you've demonstrated these behaviours and be ready to share them during the interview.
✨Research the Organisation
Familiarise yourself with the Public Forest Estate and its management. Understanding the organisation's goals and challenges will help you tailor your responses and show your genuine interest in the role. It also demonstrates that you're proactive and engaged.
