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For Companies At a Glance
- Tasks: Oversee workshop activities and assist with daily admin duties.
- Company: Join OSSO, a dynamic company focused on safe and timely project execution.
- Benefits: Enjoy a supportive work environment with opportunities for training and development.
- Why this job: Be part of a team that values organisation, communication, and safety in operations.
- Qualifications: 1-2 years of admin experience preferred; strong organisational and communication skills required.
- Other info: Opportunity for personal growth and contribution to quality management systems.
The predicted salary is between 28800 - 43200 £ per year.
Role Overview
The role duties include oversight of all workshop activities, general day-to-day company admin duties, assisting the operations department to ensure projects are safely executed in a timely manner both internally and externally. The ideal candidate must be highly organised with excellent attention to detail.
Key Activities & Tasks
- Raise all purchase orders for workshop activities, new build projects and consumables.
- Maintain timesheets for workshop activities and input hours for payroll.
- Maintain Calibration/Servicing of all workshop equipment.
- Book any training required for personnel and maintain competency records.
- Maintain workshop jobs/activities in Inspire software.
- Liaise with accounts team as required with month end queries and ensure accurate financial reporting.
- Domestic travel co-ordination.
- Report and record Safety cards.
- Assist the operations team with any other admin support.
Training & Competence
- Attend any required training in order to be deemed competent.
- Complete company-set competency record.
Health & Safety
- Adhere to OSSO’s QHSE policies and procedures and contribute to OSSO observation card system.
- Assist with the upkeep of quality management systems.
Personal Specification
Qualifications/Education
- Must have a minimum of 1-2 years of admin experience, ideally in operations but not essential.
Skills
- Highly organised, excellent communication skills, competent with computer programmes (Excel and Word), ability to problem solve, confident working independently and as part of a team, ability to use own initiative.
Operations Administrator employer: OSSO
Contact Detail:
OSSO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the Inspire software mentioned in the job description. If you can demonstrate your ability to use similar software or express a willingness to learn quickly, it will show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight any experience you have with financial reporting or liaising with accounts teams. Even if it's not directly related to operations, showcasing your understanding of financial processes can set you apart from other candidates.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. We value candidates who can juggle responsibilities effectively.
✨Tip Number 4
Research our company's QHSE policies and be prepared to discuss how you can contribute to maintaining safety and quality management systems. Showing that you understand and prioritise these aspects will resonate well with us.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience, particularly in operations if applicable. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Operations Administrator position. Mention specific skills that align with the job description, such as your experience with purchase orders or timesheet management.
Showcase Relevant Skills: When detailing your experience, focus on your proficiency with computer programmes like Excel and Word. Provide examples of how you've used these tools to improve efficiency or solve problems in previous roles.
Highlight Teamwork and Initiative: Since the role requires both independent work and collaboration, include examples from your past where you successfully worked as part of a team or took the initiative to complete tasks without supervision.
How to prepare for a job interview at OSSO
✨Showcase Your Organisational Skills
As an Operations Administrator, being highly organised is crucial. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role.
✨Familiarise Yourself with Relevant Software
Since the role involves using Inspire software and other computer programmes like Excel and Word, make sure you're comfortable with these tools. If possible, brush up on any specific features that might be relevant to the job, as this will show your proactive approach.
✨Prepare for Safety and Compliance Questions
Given the emphasis on health and safety in the job description, be ready to discuss your understanding of QHSE policies and how you've adhered to safety protocols in previous roles. This shows your commitment to maintaining a safe working environment.
✨Demonstrate Team Collaboration
The role requires liaising with various teams, so be prepared to share examples of how you've effectively communicated and collaborated with others in past positions. Highlighting your teamwork skills will reassure them of your ability to fit into their operations team.
