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- Tasks: Support editorial teams by managing schedules, staffing, and administrative tasks.
- Company: Join a dynamic media company focused on high-quality news production.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a creative team that values collaboration and innovation in journalism.
- Qualifications: Experience with scheduling systems and strong communication skills are essential.
- Other info: Ideal for those passionate about media and looking to make an impact.
The predicted salary is between 28800 - 43200 £ per year.
Reporting to the Editorial Support Manager, the Editorial Support Coordinator works as part of a small team supporting the editorial and resourcing needs of the business. The post holder will work across several departments, including Newsgathering, News, Sport, Creative and Technology. They will collaborate closely with Editors and Directors to manage staffing, leave, sickness reporting and deployments. This is a key role in maintaining high editorial and production standards, both in the field and across our newsrooms and studios.
Responsibilities
- Ensure accurate and forward-planned rotas, including recording shifts, leave and sickness, to support a 24-hour operation.
- Accurately record and manage staff leave and sickness.
- Monitor departmental spending, including overtime and special payments, in collaboration with the Head of Editorial Support.
- Support deployment planning with Producers and Editors, including arranging travel, kit, risk assessments and processing expenses.
- Maintain and improve administrative systems and processes to ensure accurate record-keeping, financial tracking and smooth team operations.
- Raise purchase orders and liaise with Finance and Procurement to negotiate rates for freelance and third-party resources as needed.
- Manage vendor relationships, including overseeing invoice workflows and ensuring timely payment.
- Draft contracts for freelance resources where required.
- Perform other administrative tasks as required.
Requirements
- Experience using scheduling systems (preferably RotaCloud) and financial tools such as NetSuite.
- Ability to remain organised and responsive in a fast-paced, deadline-driven environment.
- Demonstrable financial acumen.
- Excellent interpersonal and communication skills, with the ability to build relationships across departments and with external stakeholders.
- Understanding of data protection regulations and compliance.
- Good working knowledge of TV news production workflows.
- High proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong understanding of Volant’s editorial vision and a commitment to the company’s business objectives.
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating notes of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.
Editorial Support Coordinator employer: Volant Media UK Ltd
Contact Detail:
Volant Media UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Editorial Support Coordinator
✨Tip Number 1
Familiarise yourself with the scheduling systems mentioned in the job description, especially RotaCloud. If you can demonstrate your knowledge of these tools during your interactions, it will show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Brush up on your financial acumen by reviewing basic budgeting and financial tracking principles. Being able to discuss how you can manage departmental spending effectively will set you apart from other candidates.
✨Tip Number 4
Understand the editorial vision of the company and be prepared to discuss how your skills align with their objectives. Showing that you are not only aware of their goals but also committed to supporting them will make a strong impression.
We think you need these skills to ace Editorial Support Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in scheduling systems and financial tools. Emphasise your organisational skills and any previous roles that required you to manage rotas or budgets.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Editorial Support Coordinator role. Mention your understanding of the company's editorial vision and how your skills align with their needs, particularly in maintaining high production standards.
Showcase Relevant Skills: Highlight your proficiency in Microsoft Office, especially Excel, as well as any experience with RotaCloud or NetSuite. Provide examples of how you've successfully managed administrative tasks in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Volant Media UK Ltd
✨Know Your Scheduling Systems
Familiarise yourself with scheduling systems like RotaCloud, as well as financial tools such as NetSuite. Be prepared to discuss your experience with these tools and how you've used them to manage rotas and finances effectively.
✨Demonstrate Your Organisational Skills
Highlight your ability to stay organised in a fast-paced environment. Share examples of how you've successfully managed multiple tasks or projects simultaneously, especially under tight deadlines.
✨Showcase Your Interpersonal Skills
Since this role involves collaboration across various departments, be ready to discuss how you've built relationships with colleagues and external stakeholders. Provide specific examples of successful teamwork or communication strategies you've employed.
✨Understand the Company’s Vision
Research Volant’s editorial vision and business objectives. During the interview, express your understanding of their goals and how your skills and experiences align with their mission, demonstrating your commitment to contributing positively to the team.
