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- Tasks: Coordinate space planning and manage office moves with creativity and precision.
- Company: Join ISS Facility Services, a leader in facility management across the UK.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a dynamic team that values innovation and collaboration in a vibrant work environment.
- Qualifications: AutoCAD experience is essential; knowledge of building regulations is a plus.
- Other info: Occasional overnight stays required; strong stakeholder engagement skills are key.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central Scotland (occasional overnight stays required)
The Space Planning & Move Co-Ordinator role includes but is not limited to the following tasks:
- Delivering space planning rearrangements.
- Planning and implementing move projects, tasks, and move layout designs.
- Managing day-to-day small moves, office reconfigurations, and new furniture requests.
- Generating tasks and requests for maintenance or services related to moves.
AutoCAD experience is essential.
Qualifications / Experience:
- The core skills required include space planning, stakeholder engagement, contractor management, move management, and knowledge of building regulations related to office design.
- Interior Design or architectural skills are advantageous but not essential.
Operational:
- Build strong relationships with stakeholders and project managers to understand upcoming works.
- Schedule works to optimize value for the client and customer.
- Keep the Moves tracker document updated.
- Ensure PO’s are raised and tracked before work begins.
- Provide regular updates on workload and pipeline works.
- Monitor workloads and report on resource utilization.
- Manage processes for MAC, maintaining all within a live system.
- Liaise with Delivery Managers and vendors.
- Ensure all project completion documentation is in place and filed.
- Attend weekly coordination and scheduling meetings and present updates.
- Approve e-permits, access permits, and contractor RAMS for small works.
Managing Risks/Opportunities and Issues:
- Analyze significant risks and recommend or initiate corrective actions.
- Ensure all works have financial approval before scheduling.
- Track direct and ISS costs.
Client Relationships:
- Maintain daily contact with client representatives to review operational matters.
- Respond promptly to operational issues.
- Provide updates and management info on financial matters.
- Address safety issues proactively.
- Conduct operations respecting environmental standards and regulations.
Quality:
- Ensure high-quality standards in all daily activities to meet ISS and external quality verification requirements.
Experiences:
- Experience with CAD AutoCAD software.
- Experience delivering space planning rearrangements.
- Understanding of Building Regulations.
- Experience managing financial tracking and operations.
- Ability to estimate project costs and present cost documents.
- Experience managing and coordinating move projects.
- Proficiency in Microsoft Office Suite, including Teams.
- Strong time management skills for stakeholder communication.
Space Planner & Moves Coordinator employer: JR United Kingdom
Contact Detail:
JR United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Space Planner & Moves Coordinator
✨Tip Number 1
Familiarise yourself with AutoCAD if you haven't already. Since this role requires experience with the software, being able to demonstrate your skills or even showcasing a portfolio of past projects can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the facility management and space planning sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or even referrals for the position at StudySmarter.
✨Tip Number 3
Brush up on your knowledge of building regulations related to office design. Being well-versed in these regulations will not only help you in the interview but also show that you are proactive and knowledgeable about the industry standards.
✨Tip Number 4
Prepare to discuss your experience in managing move projects and stakeholder engagement. Think of specific examples where you've successfully coordinated moves or reconfigurations, as this will demonstrate your capability to handle the responsibilities of the role.
We think you need these skills to ace Space Planner & Moves Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in space planning, move management, and AutoCAD proficiency. Use specific examples that demonstrate your skills in managing projects and stakeholder engagement.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Space Planner & Moves Coordinator role. Mention your understanding of building regulations and your ability to manage financial tracking, as these are crucial for the position.
Showcase Relevant Skills: In your application, emphasise your experience with CAD software and Microsoft Office Suite. Highlight any previous roles where you successfully managed move projects or office reconfigurations.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email a week later. This shows your enthusiasm for the role and keeps you on their radar.
How to prepare for a job interview at JR United Kingdom
✨Showcase Your AutoCAD Skills
Since AutoCAD experience is essential for this role, be prepared to discuss your proficiency with the software. Bring examples of past projects where you've used AutoCAD for space planning or move coordination.
✨Demonstrate Stakeholder Engagement
Highlight your ability to build strong relationships with stakeholders. Prepare examples of how you've successfully engaged with clients or project managers in previous roles, focusing on communication and collaboration.
✨Understand Building Regulations
Familiarise yourself with relevant building regulations related to office design. Be ready to discuss how you have applied this knowledge in past projects, as it will show your understanding of compliance and safety standards.
✨Prepare for Financial Discussions
Since managing financial tracking and operations is a key part of the role, be prepared to talk about your experience with budgeting and cost estimation. Bring examples of how you've tracked costs and ensured financial approval in previous projects.
