Senior Executive Assistant

Citi is a world-leading global bank with approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management.

Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices. We are the only global investment bank operating in Northern Ireland. Every day, our local experts interact with global teams in over 100 countries developing and supporting next-generation technology solutions for the enterprise and delivering critical services to the bank and its customers.

Role Overview: The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Completing Travel & Expense providing high-quality, end-to-end support for business travel, expense processing in Concur and corporate card administration.
• Ensure compliance with in-policy rates for travel bookings.
• Coordinate with employees for expense reimbursements.
• Identify cost reduction opportunities based on spend activity.
• Ensure all invoices are approved and adhere to policies.
• Build relationship with business finance team.
• Process invoices through Procure to Pay system including supplier set up.
• Ensure suppliers are accurately paid and on time.
• Invoice matching.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Trains, coaches or guides other administrative staff when required.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office.
• Consistently demonstrates clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Education: Bachelor's/University degree or equivalent experience.

What we Offer: We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

Highlights to our core benefits include:

• Award winning pension.
• On-site health services.
• Private medical insurance packages to suit your personal circumstances.
• Paid parental leave.
• Generous holiday allowance starting at 27 Days plus bank holidays; increasing with tenure.

We encourage and lead inclusivity through our Pride, Disability, Multicultural, Families Matter, and Women affinity networks that are run by and for Citi Belfast colleagues.