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- Tasks: Manage office operations, greet guests, and support team activities in a dynamic environment.
- Company: Join a global quantitative investment firm known for its high-performing, low-ego culture.
- Benefits: Enjoy a competitive salary and the chance to work in a vibrant London office.
- Why this job: Be the heart of the office, enhancing workplace culture and making a real impact.
- Qualifications: 2-4 years in an admin or office manager role, with strong organisational and communication skills.
- Other info: This is a 6-month fixed-term contract, perfect for those seeking valuable experience.
The predicted salary is between 30000 - 70000 £ per year.
Hawkwood is delighted to be partnering with a global quantitative investment firm, in search of an Office Manager to support their London operations. Known for their high-performing, low-ego culture, this team brings together researchers, engineers, and financial professionals to develop sophisticated trading strategies driven by advanced data science and technology.
This is a full-time, fixed-term contract (6 months) role based in the firm’s London headquarters. As Office Manager, you’ll be the face of the office and the glue that keeps everything running smoothly. From greeting high profile visitors to managing inventory and supporting internal operations, you’ll bring structure and an overall positive workplace experience.
If you take pride in creating welcoming, well organised environments and thrive in fast-paced, high-trust settings, this role offers the opportunity to play a vital role at the heart of the office and team.
Key Duties:- Office Operations & Facilities: Manage the day-to-day operations of two London office locations, ensuring both spaces are well-maintained, fully stocked, and optimised for productivity. Oversee supplier coordination, deliveries, and office infrastructure, proactively identifying and resolving any operational issues.
- Guest & Workplace Experience: Greet and host external guests, from investors to interview candidates, ensuring a professional and seamless experience. Prepare and set up meeting rooms to a high standard, reflecting the firm’s attention to detail and operational rigour.
- Administrative Support & Coordination: Provide calendar and meeting support, including interview scheduling and diary management for team members. Liaise with internal teams to support smooth execution of tasks across departments, stepping in flexibly as needs arise.
- Culture & Community Engagement: Support the planning and delivery of team socials, internal events, and cultural initiatives that contribute to a positive, connected workplace. Be an approachable point of contact for day-to-day employee needs, supporting a collaborative and respectful culture.
What can you bring to the role?
- From 2-4 years experience in an administrative or office manager role in a high-performance setting, ideally from an FCA regulated background.
- Strong organisational skills, with a calm, solutions-focused approach to problem solving.
- Excellent communication skills and confidence in engaging with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong general tech fluency.
- A team-oriented mindset with a proactive attitude and willingness to go the extra mile.
- A warm, professional presence and a genuine enthusiasm for supporting others.
We recognise how challenging this current job market is for candidates, and Hawkwood are therefore striving to provide the best candidate experience we can. If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message. We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience.
Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process.
Office Manager (6 Month FTC) - Financial Services employer: Hawkwood l People & Talent Recruiting
Contact Detail:
Hawkwood l People & Talent Recruiting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (6 Month FTC) - Financial Services
✨Tip Number 1
Familiarise yourself with the company culture and values of the firm. Since they pride themselves on a high-performing, low-ego environment, demonstrating your alignment with these values during any interactions can set you apart.
✨Tip Number 2
Network with current or former employees of the firm. Engaging with them can provide insights into the office dynamics and expectations, which can be invaluable when discussing your fit for the role.
✨Tip Number 3
Prepare to showcase your organisational skills in practical scenarios. Think of examples from your past experiences where you successfully managed multiple tasks or resolved operational issues, as this will resonate well with the role's requirements.
✨Tip Number 4
Be ready to discuss your approach to creating a positive workplace experience. Consider how you would handle guest interactions and internal events, as this is a key aspect of the Office Manager role that they are looking to fill.
We think you need these skills to ace Office Manager (6 Month FTC) - Financial Services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or office management roles, especially in high-performance settings. Emphasise skills that align with the job description, such as organisational skills and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've created positive workplace experiences or managed operations effectively in previous positions.
Highlight Relevant Skills: In your application, clearly outline your communication skills and ability to engage with stakeholders at all levels. Provide examples of your problem-solving approach and how you’ve contributed to a collaborative culture in past roles.
Follow Application Instructions: Ensure you apply via the specified LinkedIn advert as requested. This shows that you can follow instructions and respect the company's application process, which is crucial for the role.
How to prepare for a job interview at Hawkwood l People & Talent Recruiting
✨Research the Company Culture
Before your interview, take some time to understand the company's culture, especially their emphasis on a high-performing, low-ego environment. This will help you align your responses and demonstrate that you fit well within their team.
✨Prepare for Scenario-Based Questions
Given the role's focus on managing office operations and guest experiences, be ready to discuss specific scenarios where you've successfully handled similar responsibilities. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be prepared to share examples of how you've maintained order in a busy environment, managed multiple tasks, or improved processes in previous roles.
✨Demonstrate Your Communication Skills
Since the role involves liaising with various stakeholders, highlight your communication abilities. Practice articulating your thoughts clearly and confidently, and consider discussing how you've effectively engaged with different levels of staff in past positions.
