Office Facilities Manager

Office Facilities Manager

City of London Full-Time 34000 - 45000 £ / year (est.) No home office possible
F

At a Glance

  • Tasks: Lead a dynamic team to enhance workplace services and manage office facilities.
  • Company: Join a prestigious publishing house in modern central London offices.
  • Benefits: Enjoy a competitive salary and a vibrant, inclusive office culture.
  • Why this job: Shape an engaging work environment while developing your leadership skills.
  • Qualifications: Experience in facilities management and excellent communication skills required.
  • Other info: Apply quickly; interviews are starting soon!

The predicted salary is between 34000 - 45000 £ per year.

This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an office manager with facilities experience to join their team with a remit to shape and drive outstanding workplace services, manage facilities, coordinate internal events, and promote a supportive, vibrant and inclusive office culture.

Responsibilities will include:

  • Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
  • Managing office preventative maintenance and repairs
  • Developing and continuously improve office management processes and SLAs
  • Monitoring usage of common areas, meeting rooms, and workspaces
  • Coordinating office layout changes, desk assignments, and expansion plans
  • Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
  • Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
  • Actively assisting with in-house events
  • Leading the organisation of the Christmas party and any other functions as required to pre-agreed budgets
  • Overseeing the reception operations and the welcome experience
  • Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
  • Negotiate leases, renewals, and service agreements
  • Health & Safety compliance and conducting appropriate risk assessments
  • Coordinate onboarding and offboarding equipment needs for employees
  • Reporting facility-related issues or metrics to senior management
  • Administration and renewal of Company insurance policies

We are looking for:

  • Extensive facilities and office management experience within companies of 150 plus staff
  • Experience in coordinating and delivering seamless office events
  • Track record of successful line management and team development
  • Excellent written and verbal communications skills
  • Numerate and accurate, with excellent attention to detail
  • Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
  • Confident and decisive, with firm but helpful approach and hands-on team attitude
  • Strong Microsoft Office skills

Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.

Office Facilities Manager employer: Fourteen People

Join a prestigious publishing house in central London, where you will thrive in a vibrant and inclusive office culture that values employee growth and development. With a focus on mentoring and professional advancement, this role offers a unique opportunity to shape workplace services while enjoying the benefits of a supportive team environment and beautiful modern offices. Experience a fulfilling career with competitive salary and the chance to lead exciting internal events in a dynamic setting.
F

Contact Detail:

Fourteen People Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Office Facilities Manager

✨Tip Number 1

Familiarise yourself with the latest trends in office management and facilities services. Being knowledgeable about current best practices will not only help you stand out during interviews but also demonstrate your commitment to enhancing workplace culture.

✨Tip Number 2

Network with professionals in the publishing industry or those who work in similar office management roles. Attend relevant events or join online forums to connect with others, as personal recommendations can often lead to job opportunities.

✨Tip Number 3

Prepare to discuss specific examples of how you've successfully managed teams and coordinated events in previous roles. Highlighting your hands-on experience will show that you have the practical skills needed for this position.

✨Tip Number 4

Research the company’s culture and values before your interview. Understanding their approach to inclusivity and employee engagement will allow you to tailor your responses and demonstrate that you're a great fit for their team.

We think you need these skills to ace Office Facilities Manager

Facilities Management
Office Management
Team Leadership
Event Coordination
Health and Safety Compliance
Budget Administration
Contract Negotiation
Attention to Detail
Customer Service Orientation
Stakeholder Relationship Management
Microsoft Office Proficiency
Problem-Solving Skills
Communication Skills
Risk Assessment

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your extensive facilities and office management experience, especially in environments with over 150 staff. Use specific examples to demonstrate your skills in managing teams and coordinating events.

Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for creating a vibrant office culture. Mention your experience in managing office layouts, coordinating events, and your approach to health and safety compliance.

Highlight Relevant Skills: Emphasise your excellent written and verbal communication skills, attention to detail, and customer service orientation. Provide examples of how you've built effective stakeholder relationships in previous roles.

Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.

How to prepare for a job interview at Fourteen People

✨Showcase Your Facilities Management Experience

Be prepared to discuss your previous experience in facilities management, especially in environments with over 150 staff. Highlight specific examples where you successfully managed teams, improved processes, or coordinated events.

✨Demonstrate Your Communication Skills

Since excellent written and verbal communication is crucial for this role, practice articulating your thoughts clearly. Consider preparing a few anecdotes that showcase your ability to build effective stakeholder relationships.

✨Prepare for Scenario-Based Questions

Expect questions that assess your problem-solving skills and decision-making abilities. Think of scenarios where you had to negotiate contracts, manage budgets, or handle health and safety compliance, and be ready to explain your approach.

✨Exhibit Your Customer Service Orientation

This role requires a strong customer service focus. Be ready to share examples of how you've gone above and beyond to ensure a positive experience for employees and visitors alike, demonstrating your commitment to a supportive office culture.

Office Facilities Manager
Fourteen People
F
Similar positions in other companies
UK’s top job board for Gen Z
discover-jobs-cta
Discover now
>