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For Companies At a Glance
- Tasks: Support two busy CEOs with diary management, travel arrangements, and administrative tasks.
- Company: Join OLIVER, a pioneering marketing agency transforming brand communication with AI technology.
- Benefits: Enjoy a vibrant work culture in London with opportunities for growth and inclusivity.
- Why this job: Be part of a fast-growing company that values creativity, collaboration, and sustainability.
- Qualifications: Experience in diary management, excellent communication skills, and a knack for problem-solving required.
- Other info: We celebrate diversity and are committed to creating an inclusive workplace.
The predicted salary is between 36000 - 60000 £ per year.
Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.
About The Role
Are you an experienced EA looking for a new role? We have a fantastic opportunity for an upbeat and pro-active person to join us as the Executive Assistant to the Group CEO & EMEA CEO. We are one of the fastest-growing marketing communications companies and are based in the heart of London and your main mission will be to help organise two busy CEOs. We are an equal opportunities employer and welcome people from all walks of life to apply.
This role needs someone who enjoys supporting others and helping them be the best they can be. You'll be interacting with employees from all levels across the company and will have to navigate many ad hoc demands, so you must be a real people-person who enjoys managing expectations and problem solving.
What You Will Be Doing
- Assisting the Group CEO, EMEA CEO and Global Leadership Team.
- Extensive diary management across multiple time zones.
- Responsible for expenses, company card, booking meetings across multiple time zones both with internal and external contacts and minute taking on a daily basis.
- Manage the travel requirements for the CEO, preparing travel agendas and managing the diary accordingly.
- Preparation/formatting of documents and other correspondence, knowledge of standard industry packages such as Microsoft Office are essential.
- Dealing with a variety of ad hoc queries and requests from across the business and facilitating especially when it comes to general administrative duties.
- Meeting and greeting visitors, assisting with catering, room set-up, and ensuring IT requirements are met for meetings.
What You Need To Be Great In This Role
- Experience of diary management is essential.
- Ability to remain professional and courteous when dealing with all staff and clients.
- Excellent attention to detail with an engaging and professional communication style.
- Flexibility and adaptability is key in this fast-moving role.
- Confidentiality is an absolute must in this role, and you will always appreciate the need for discretion.
- Excellent Problem solver – able to work independently to solve problems to the benefit of the CEO and where appropriate the business.
- Ability to multitask is important, there will be many balls to juggle, and you will need to ensure that you do not let any drop.
- The ideal candidate will be friendly, organized with a good sense of humor and written communication style.
OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.
OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.
Executive Assistant to CEO employer: INSIDE IDEAS GROUP LTD
Contact Detail:
INSIDE IDEAS GROUP LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the company’s culture and values. OLIVER places a strong emphasis on creativity, ambition, and inclusivity, so showcasing your alignment with these values during any interactions can set you apart.
✨Tip Number 2
Network with current or former employees of OLIVER. Engaging with them on platforms like LinkedIn can provide you with insider insights about the role and the company, which can be invaluable during interviews.
✨Tip Number 3
Demonstrate your organisational skills in real-time. If you get the chance to interact with the team before the interview, show how you manage tasks effectively, perhaps by offering to help coordinate a small meeting or event.
✨Tip Number 4
Prepare to discuss your problem-solving abilities. Given the dynamic nature of the role, think of specific examples where you've successfully navigated challenges or managed multiple priorities, as this will resonate well with the hiring team.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in diary management and administrative support. Use specific examples that demonstrate your ability to manage multiple tasks and maintain professionalism.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with their values, such as being ambitious and results-focused, and provide examples of how you've successfully supported executives in the past.
Showcase Your Communication Skills: Since this role requires excellent communication, ensure your application is well-written and free of errors. Use a friendly yet professional tone, and consider including a brief example of how you've effectively communicated in a challenging situation.
Highlight Problem-Solving Abilities: Include specific instances where you've successfully solved problems or managed unexpected challenges in previous roles. This will demonstrate your adaptability and ability to thrive in a fast-paced environment.
How to prepare for a job interview at INSIDE IDEAS GROUP LTD
✨Showcase Your Diary Management Skills
Since diary management is a key part of the role, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed complex schedules, especially across different time zones.
✨Demonstrate Problem-Solving Abilities
The role requires excellent problem-solving skills. Think of scenarios where you've had to think on your feet and resolve issues quickly. Be ready to explain your thought process and the outcomes of your actions.
✨Exude Professionalism and Courtesy
As you'll be interacting with various levels of staff and clients, it's crucial to convey professionalism. Practice maintaining a courteous tone, even under pressure, and prepare to discuss how you handle challenging interactions.
✨Emphasise Flexibility and Adaptability
This position demands a flexible approach due to its fast-paced nature. Prepare to share examples of how you've adapted to changing circumstances in previous roles, highlighting your ability to multitask and prioritise effectively.
