Army - Disposals Equipment Manager

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face-to-face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs over 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

This role sits in the Through Life Support (TLS) Equipment Department Field Army, we provide equipment disposal support to All Front-Line Commands for Land Managed Capabilities across the TLS portfolios. The successful candidate will be working direct to the Higher Executive Officer Equipment Manager and working collaboratively alongside civilian and military staff across the TLS Team Equipment portfolios in disposing of their equipment across All Front-Line Commands and Defence Equipment & Support (DE&S) for Equipment's held in the UK and Overseas organisations.

We actively seek to provide an inclusive working environment which gets the best from every member of our team. We recognise team members for their dedication and integrity. We seek and encourage diversity of thought, background, experience and approach.

This position is advertised at 37 hours per week.

Job Description

You will provide direct support to the TLS Higher Executive Officer Equipment Manager for all aspects of Equipment Management, including MoD Disposals and data cleansing using the current Fleet Management tool JAMES and other Management Information System (MIS) tools. To cover the Equipment Management function against Eqpt Portfolios as required.

Key Responsibilities:

• To provide Equipment Management support as directed by the Higher Executive Officer TLS Equipment Manager.
• Provide Equipment Management support for all MOD vehicles & associated eqpt for disposal.
• Processing the JAMES Equipment Sentencing Decision Referrals (ESDRs) in conjunction with the FdArmy HQ TLS desk officers and the DE&S Project Teams, updating the ESDRs, informing the Front-Line Commands of the decisions and the actions to take in accordance with JAMES Standing Operating Procedure (SOP) 39.
• Monitoring and progressing ESDRs through to final completion.
• To provide Equipment Management support of all Static Training Aids (STAs), approvals / rejections & recording on the STA register in accordance with ACSO 4532.
• Updating JAMES in accordance with JAMES SOP 39.
• To conduct data integrity checks, identify and report improvements on JAMES in conjunction with TLS desk officers, DE&S desk officers and the JAMES Team Warminster.
• Removing erroneous data entries as required.
• To attend stakeholder meetings as required.
• To provide Equipment Management information and advice to all key stakeholders.
• To provide Equipment Management support to D TLS Equipment Managers as required.
• On the job training for the MIS systems will be given.
• Adopt a customer focused approach, implementing the Disposal Activity process.

Person specification

Essential Skills Required:

• A good basic working knowledge and understanding of Microsoft applications, including excel for recording, transacting, simplification of data manipulation and reporting.
• Keen attention to detail and proof-reading skills.
• Good engagement skills including experience of demonstrating the ability to develop excellent working relationships with a diverse range of partners within different organisations, ensuring that disposal activity targets are delivered.
• Able to demonstrate the ability to communicate effectively and confidently with a broad range of people using a variety of styles, both written and verbal.
• Able to work independently, as well as part of a wider team.
• Self-motivated & Methodical.
• Must be keen to improve knowledge base of management information tools and identification of improvements seeking enhancements for all partners.

Desirable Skills:

• Working knowledge / understanding of JAMES. JAMES online training will be available as this is required to undertake the duties of the Disposals Equipment Management role.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service
• Leadership

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance.

The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours.

At application stage you will be assessed against the following behaviours:

• Communicating & Influencing
• Delivering at Pace
• Leadership
• Managing a Quality Service

Applications will be sifted using the Behaviours that have been chosen for this campaign, but in the event of there being a high number of applications, a sift will be conducted on the lead behaviour 'Communicating & Influencing'.

At interview stage you will be assessed against the following behaviours:

• Communicating & Influencing
• Delivering at Pace
• Leadership
• Managing a Quality Service

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles, and will assess your Behaviours.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. People working with government assets must complete baseline personnel security standard checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service is committed to attract, retain and invest in talent wherever it is found.

This vacancy is part of the Great Place to Work for Veterans initiative.

Contact point for applicants:

Job Contact: Name: Karen Causley Email: Karen.Causley707@mod.gov.uk

Recruitment team: Email: DBSCivPers-Resourcingteam3@mod.gov.uk

Please ensure you read the attached candidate information document prior to completing your application.