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- Tasks: Support the Executive Management Team with diary management and meeting organisation.
- Company: Join University College Birmingham, a growing institution in the heart of Birmingham.
- Benefits: Enjoy 26 days of annual leave, subsidised healthcare, and free gym membership.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to impactful university initiatives.
- Qualifications: High-level IT skills, excellent communication, and a background in administration or PA roles.
- Other info: Applicants must understand safeguarding principles; equal opportunities employer.
The predicted salary is between 38249 - 40497 £ per year.
Location: Birmingham
Salary: £38,249 - £40,497 per annum
Job type: Permanent, Full time
The Role: Due to ongoing growth an exciting opportunity has arisen to join University College Birmingham as an Executive Assistant to the Executive Management Team (EMT). You will play a pivotal role in supporting a team of Executive Deans as well as the wider EMT. Based in the heart of Birmingham, you will be joining a team of Executive Assistants and will play an integral role, providing a high level of administrative support.
As an Executive Assistant you will provide a professional executive support service to the relevant EMT members, including active and efficient diary management, organisation and administration of meetings and functions, and dealing discreetly with matters and communications of a confidential nature. You will become familiar with the strategic issues concerning the University and keep up to date with current policy and initiatives affecting the University.
You will have a high-level of IT skills, specifically in Office 365 and MS Teams alongside excellent communication skills, both spoken and written as a key part of this role involves engaging with multiple stakeholders, both internal and external. We would welcome applications from applicants from both a traditional PA background and also those with administrative experience looking to progress within their career.
Benefits:
- Generous allocation of annual leave
- 26 days' paid leave per year
- 12 Bank Holidays & Concessionary Days
- Excellent Local Government Pension Scheme
- Employer Contributions - 20.9%
- Subsidised private healthcare provided by Aviva including a Digital GP Service.
- Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support
- Annual health MOTs with our Registered Nurse
- Excellent staff development opportunities including professional qualification sponsorship
- A variety of salary sacrifice schemes including car, technology and cycle.
- Heavily-subsidised on-site car parking in central Birmingham
- Free on-site gym membership
Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education.
Closing Date - Sunday 13th July 2025
Interview Dates - TBC.
UCB is an equal opportunities employer.
Please click APPLY to be redirected to our website to complete an application form.
Candidates with experience or relevant job titles of: Executive Assistant, EA, Executive Assistant to CEO, Executive Assistant to the Managing Director, Executive Assistant to Management, will also be considered for this role.
Executive Assistant to Executive Management Team employer: University College Birmingham
Contact Detail:
University College Birmingham Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Executive Management Team
✨Tip Number 1
Familiarise yourself with the strategic issues and current policies affecting University College Birmingham. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role and the institution.
✨Tip Number 2
Network with current or former Executive Assistants within educational institutions. They can provide valuable insights into the role and may even refer you internally, which can significantly boost your chances of landing the job.
✨Tip Number 3
Showcase your IT skills, particularly in Office 365 and MS Teams, during any informal discussions or networking events. Being able to discuss specific tools and how you've used them effectively in past roles can set you apart from other candidates.
✨Tip Number 4
Prepare for potential interview questions by practising scenarios that involve diary management and stakeholder communication. Being able to articulate your approach to these tasks will demonstrate your readiness for the role.
We think you need these skills to ace Executive Assistant to Executive Management Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in administrative roles. Emphasise your skills in diary management, communication, and IT proficiency, particularly with Office 365 and MS Teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the University’s strategic issues. Mention specific examples from your past experiences that demonstrate your ability to handle confidential matters and engage with multiple stakeholders.
Highlight Relevant Skills: In your application, clearly outline your high-level IT skills and excellent communication abilities. Provide examples of how you have successfully managed meetings and functions in previous roles.
Understand the Organisation: Research University College Birmingham and its current policies and initiatives. This knowledge will help you tailor your application and show your genuine interest in the position and the institution.
How to prepare for a job interview at University College Birmingham
✨Research the University
Before your interview, take some time to understand University College Birmingham's mission, values, and recent initiatives. This will not only help you answer questions more effectively but also demonstrate your genuine interest in the role and the institution.
✨Showcase Your IT Skills
Since the role requires high-level IT skills, particularly in Office 365 and MS Teams, be prepared to discuss your experience with these tools. You might even want to mention specific projects where you utilised these applications to enhance productivity or communication.
✨Prepare for Confidentiality Questions
As an Executive Assistant, you'll be dealing with sensitive information. Be ready to discuss how you handle confidential matters and provide examples of situations where you've maintained discretion in your previous roles.
✨Demonstrate Strong Communication Skills
Excellent communication is key in this role. Prepare to showcase your verbal and written communication skills by discussing past experiences where you successfully engaged with multiple stakeholders, both internal and external.
