Team Personal Assistant

We are recruiting an experienced Team PA to support two very busy Project Managers along with office support across the team.

The position is for 4 days a week (Monday, Tuesday, Thursday, and Friday) for 30 hours (7.5 hours per day) and is a long-term temporary role at the moment.

Supporting two Senior Project Managers and providing administrative support across the company where required. This might include helping with some admin tasks across the office.

Responsibilities of the Team PA:

• Proactive management of inboxes and emails, assisting where possible/flagging with the technical team if urgent response is required
• Preparation of contract certificates (and issuing within the time constraints as detailed within the contract)
• Audio typing, formatting, and issuing of minutes and reports
• Diary management (although a lot of the Technical Team do this themselves)
• Arranging regular meetings with clients and contractors
• Setting up and updating projects on bespoke electronic project data
• Formatting and issuing of weekly site reports (alongside other reports as required)
• Updating accommodation schedules, chasing, and compiling handover documentation, and preparation of handover forms
• Logging and monitoring defects and arranging yearly defects inspections
• Updating individual project and contact details in the practice intranet
• General office duties to be shared with other admin team members

Candidate must be proficient in Microsoft Office and have excellent Word, Excel, and Outlook skills. Excellent attention to detail and ability to work closely with the technical and support team are essential.

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