Event Coordinator - Hybrid

Location: London, EC3A 3DE – Hybrid – 2 days in office per week

Salary: £32K per annum + Bonus + Benefits!

Contract Type: Full-Time, Permanent

What We Can Offer You:

• Hybrid Working
• Performance-Related Bonus
• Life Assurance
• Additional Holiday Purchase
• Vitality Private Healthcare
• Subsidised Gym Memberships
• Cycle to Work scheme
• Discount Vouchers and access to Wellbeing Resources

Why Do We Want You:

This is a brand-new opportunity within our growing Event Operations team at Wilmington Events, part of Wilmington Plc. This role is ideal for an experienced and highly organised Event Coordinator who enjoys managing events from end to end. If you’re confident handling everything from sourcing venues and negotiating rates to liaising with sponsors and speakers, and you thrive in a fast-paced environment with overlapping deadlines, we’d love to hear from you. We’re particularly keen to hear from candidates with experience delivering B2B conferences (experience in awards events is a bonus!). You’ll be trusted to lead on key projects while supporting the growth and evolution of our wider event portfolio.

Please note: At Wilmington Plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked “apply”!

Job Purpose, Tasks and Responsibilities:

• Take full ownership of live and virtual event delivery, including conferences and awards.
• Source and negotiate with venues, caterers, accommodation providers, and other suppliers.
• Manage event logistics from planning to close-down – including delegate experience, AV, floorplans, catering, health and safety, and signage.
• Act as the first point of contact for sponsors and event speakers, ensuring a seamless experience.
• Own and manage event budgets, including POs, invoicing, and monthly reporting.
• Mentor and support junior team members and allocate project tasks where required.
• Deliver excellent customer service pre-event and on the day, answering queries and managing expectations.
• Manage post-event reporting and support with performance reviews and improvements.
• Contribute to the growth and evolution of the Wilmington Events portfolio.

What’s the Best Thing About This Role:

You’ll be part of a collaborative team delivering a broad mix of engaging events across Wilmington plc. You’ll gain exposure to a wide variety of markets and stakeholders, with the opportunity to lead new event launches and continuously build on an already strong foundation.

What’s the Most Challenging Thing About This Role:

You’ll be managing multiple events across different brands – often with overlapping timelines – so you’ll need to be a strong multi-tasker, confident in shifting priorities and keeping cool under pressure.

What We’re Looking For:

• Proven experience managing B2B conferences from end to end.
• Experience working directly with sponsors, speakers, and stakeholders.
• Strong logistical planning skills including venue and supplier management.
• Excellent communication, negotiation, and problem-solving skills.
• Experience managing event budgets and financial processes.
• The ability to stay calm under pressure, multitask, and meet deadlines.
• A strong sense of ownership and pride in delivering high-quality, engaging events.

To be successful in this role, it would be great if you have:

• Experience working on awards ceremonies.
• Experience mentoring junior team members or leading on smaller projects.
• A degree or equivalent professional qualification.

We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.

About Us:

Wilmington Events is part of Wilmington plc – a portfolio of brands delivering essential knowledge and connection through events, data and education. Our team delivers high-quality, innovative awards, conferences, summits, forums and webinars for businesses including the International Compliance Association (ICA) and Axco. Our events connect senior decision-makers and offer invaluable networking and learning opportunities across global markets.

Find What You’re Looking For:

We are ambitious and inclusive, filled with integrity and curiosity. We are Wilmington plc. Are you? Join us and achieve more within your career with mutual respect, support and fair rewards. Click on “APPLY” today.