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- Tasks: Support the management team with financial processes and administrative duties across three sites.
- Company: Join Burnley Group Practice, a busy training practice serving 25,000 patients with a dedicated team.
- Benefits: Enjoy 6 weeks annual leave, free parking, and a supportive work environment.
- Why this job: Be part of a multi-disciplinary team making a real impact in healthcare while developing your skills.
- Qualifications: 5 GCSEs including Maths and English; accounting qualification is a plus.
- Other info: Flexible working hours available; must have access to a car during work hours.
Due to the retirement of the existing postholder, Burnley Group Practice is looking for an experienced finance/admin officer to give day to day support to the senior management team and Partners in respect of the Practice accounts, invoicing and claims and ordering of goods and stock control across three sites as well as a range of administrative duties. As part of a large multi-disciplinary team, you will work independently in line with agreed protocols and will need to use a certain amount of analysis and judgement in your work.
Main duties of the job
- The post holder will support the senior management team in the administration of financial processes in the Practice.
- You will have day to day responsibility for inputting and reconciling invoices, petty cash, cash receipts and banking as well as dealing with and investigating invoice queries.
- You will help develop robust policies and protocols to manage Practice finances and assist the senior managers with financial reports for Partners and end of year data and will liaise closely with the Practice accountants.
- You will need to have excellent interpersonal skills working well as part of the wider multi-disciplinary team as well as with external agencies and contractors.
- In addition, you will help set up robust procedures for ordering of supplies, equipment and goods maintaining adequate stock levels, minimising waste and making best use of resources.
- There is scope for further development of this role and from time to time it may include general admin duties such as dealing with incoming correspondence, processing SAR requests and patient registrations.
About us
Burnley Group Practice is a large and busy training Practice with approximately 25,000 patients and 60 staff. We deliver services from three sites across Burnley and the post holder will be required at times to visit and/or work from any of these sites. We have a large multi-disciplinary clinical team which is supported by an excellent reception and admin team. In addition, we have an experienced and committed senior management team and the post holder will work closely with them on a day to day basis. We offer a good package of terms and conditions including 6 week's annual leave plus Bank Holidays and free car parking (off site at St Peter's Centre).
Job responsibilities
- This post will support the senior management team in the administration of financial processes relating to processing invoices, checking and reconciling accounts, ordering goods and stock control of goods across three sites.
- The post holder will work independently, in line with agreed protocols, and will be required to use a certain amount of analysis and judgement in dealing with invoices, ensuring accurate recording of income and expenditure.
- The post holder will also manage and record petty cash income and expenditure as well as income/cash received via Reception and be responsible for banking cash and cheques on behalf of the Practice.
- In addition, the post holder will assist with credit control, practice claims and provision of information for management reports and financial year end.
Person Specification
Qualifications
- Essential: 5 GCSE's Grade C or above including Maths and English
- Desirable: Accounting Qualification
Skills and Personal Characteristics
- Essential: Excellent communication and interpersonal skills
- Able to work as part of a large multi-disciplinary team
- Problem solving and analytical skills
- Able to prioritise and organise time effectively and manage a busy workload using own initiative and judgement
- Able to work under pressure
- Attention to detail
- Able to work independently where required
- Have high levels of integrity and honesty
- Car owner/driver and have access to a car during working hours
- Desirable: Knowledge of NHS and experience working in an NHS and/or Primary Care setting
Experience
- Essential: Experience using a wide range of IT systems including an accounts package
- Experience of monitoring and reporting financial data
- Experience working with confidential data and information
- Desirable: Experience of working in a finance/purchase ledger setting
- Experience using Xero accounts software
- Experience working in an NHS/Primary care setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: Burnley Group Practice
Address: St Peters Centre, 3rd Floor Church Street Burnley Lancs BB11 2DL
Employer's website: https://Bgpburnleygp.co.uk
Finance/Admin Officer employer: NHS
Contact Detail:
NHS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance/Admin Officer
✨Tip Number 1
Familiarise yourself with the financial processes specific to healthcare settings, especially in NHS practices. Understanding how invoicing, claims, and stock control work in this context will give you a significant edge during interviews.
✨Tip Number 2
Highlight your experience with accounting software, particularly Xero if you have it. If you don't, consider taking a quick online course to get acquainted with it, as this could be a key requirement for the role.
✨Tip Number 3
Demonstrate your interpersonal skills by preparing examples of how you've successfully worked within a multi-disciplinary team. This is crucial for the role, so think of specific situations where your communication made a difference.
✨Tip Number 4
Research Burnley Group Practice and their values. Being able to discuss how your personal values align with theirs during the interview can set you apart from other candidates and show your genuine interest in the position.
We think you need these skills to ace Finance/Admin Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Emphasise your skills in managing invoices, cash handling, and any experience with accounting software like Xero.
Craft a Strong Cover Letter: In your cover letter, explain why you're a great fit for the Finance/Admin Officer role. Mention your problem-solving abilities, attention to detail, and how you can contribute to the senior management team.
Highlight Relevant Experience: When detailing your work history, focus on roles where you've handled financial processes, worked with confidential data, or been part of a multi-disciplinary team. Use specific examples to demonstrate your skills.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at NHS
✨Showcase Your Financial Acumen
Be prepared to discuss your experience with financial processes, such as invoicing and reconciliation. Highlight specific examples where you've successfully managed accounts or resolved invoice queries, as this will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Interpersonal Skills
Since the role requires working closely with a multi-disciplinary team, be ready to share instances where you've effectively communicated and collaborated with others. This could include experiences in resolving conflicts or working on joint projects, showcasing your ability to fit into their team dynamic.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your analytical skills and judgement. Prepare to discuss how you've approached complex problems in the past, particularly in financial contexts. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Familiarise Yourself with NHS Practices
If you have experience in an NHS or primary care setting, make sure to mention it. If not, do some research on NHS financial protocols and practices. Showing that you understand the environment they operate in can set you apart from other candidates.
