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- Tasks: Support the Managing Director with scheduling, travel, and meeting preparations.
- Company: Join 2 Sisters Food Group, a leading UK food manufacturer with a strong market presence.
- Benefits: Enjoy 33 days annual leave, pension schemes, and exclusive employee discounts.
- Why this job: Gain exposure to high-level projects in a dynamic environment while developing your career.
- Qualifications: Previous EA or PA experience is preferred; strong communication skills are essential.
- Other info: Remote work with occasional travel; must have a Full UK Driving License.
The predicted salary is between 36000 - 60000 £ per year.
Location: Remote with weekly travel to Birmingham and occasional travel to Derbyshire
Salary: Competitive + Benefits
About Us
Join 2 Sisters Food Group, one of the UK's largest food manufacturers, with an annual turnover exceeding £3 billion and approximately 13,000 employees across 16 sites. This is an exciting opportunity for an individual that's eager to join a prestigious employer within the FMCG sector.
About the Role
You will be tasked with providing daily administrative and organizational support to the team, along with managing relationships with external PAs and other Executive Assistants within the business. This will be a diverse and engaging role that will offer fresh challenges and opportunities for exposure to new projects and initiatives.
Key Responsibilities
- MD Support: Provide dedicated support to the Managing Director, including managing their complex calendar, travel arrangements, and ensuring they are fully prepared for meetings.
- Executive Team Support: Assist other directors as needed, ensuring smooth communication and operational efficiency across the leadership team.
- Board Meetings: Attend and document detailed notes for board meetings, prepare board reports, and ensure follow-up actions are tracked and implemented.
- Travel Management: Arrange and manage UK-based travel logistics, including booking flights, trains, and accommodations.
- Proactive Support: Anticipate the needs of the MD and executive team, ensuring that all administrative tasks are completed in a timely and efficient manner.
- Systems Management: Manage and coordinate the use of internal systems such as SAP and Concur for travel and expense management.
- Presentation and Reporting: Assist with preparing presentations and reports for key meetings, ensuring all materials are professional, accurate, and timely.
- Challenging Accountability: Be comfortable in holding individuals accountable and working effectively in a high-pressure environment, ensuring clear communication and follow-through.
About You
For this Executive Assistant role, we are seeking a candidate with an established EA or PA background, ideally within a large group. Experience of working in a fast-paced manufacturing environment, or similar, would be preferable but is not essential.
Strong written and verbal communication skills will be essential for this role, along with a proficiency with the Microsoft Office suite. Ideally you will be formally qualified within the EA/PA field and comfortable with producing presentations and communication documents. Experience with Travel Management would also be beneficial.
Key Skills
- Experience: Proven experience as an Executive Assistant, PA, or similar role, with a strong track record of supporting senior executives and teams.
- Communication: Strong written and verbal communication skills, with a keen eye for detail.
- Proactive Attitude: Demonstrated ability to anticipate the needs of the leadership team, and take initiative in managing tasks and solving problems.
- Experience in managing and booking complex travel arrangements.
- Proficiency in MS Office (Excel, PowerPoint, Word).
- High level of professionalism, discretion, and confidentiality, with the ability to manage challenging situations with tact and diplomacy.
While this is a remote position, travel will be needed to support the Executive Leadership team as necessary, therefore a Full UK Driving License and own transport will be required. Ideally, you will live within a commutable distance of Birmingham with travel to Dronfield.
Benefits
- 33 days annual leave
- Company pension scheme with Legal & General or NEST pension
- Death in service benefit, optional - linked to membership of L&G pension
- Company sick pay - after qualifying period
- Free onsite parking
- Exclusive 2 Sisters employee discount platform available via an app offering savings of up to 60% with brands including Asda, Morrisons, Marks and Spencer and Tesco.
- Employee assistance programme.
- Wisdom wellbeing app
- Grocery Aid - employees access to counselling
Why Join Us?
As one of the UK's largest food manufacturers, we provide ample opportunities for career growth and skill development. We emphasize promoting from within, ensuring you can build a rewarding career with us.
Executive Assistant to Managing Director employer: 2Sisters
Contact Detail:
2Sisters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Managing Director
✨Tip Number 1
Familiarise yourself with the FMCG sector, especially the food manufacturing industry. Understanding the key players and trends will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or travel itinerary for a hypothetical week as the Executive Assistant to the Managing Director. This practical demonstration can set you apart during discussions.
✨Tip Number 4
Research the specific tools and systems mentioned in the job description, like SAP and Concur. Familiarity with these platforms can give you an edge and show that you're proactive about being ready for the role.
We think you need these skills to ace Executive Assistant to Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or PA. Focus on your skills in managing complex calendars, travel arrangements, and supporting senior executives, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to anticipate the needs of leadership teams. Mention specific examples from your past roles that demonstrate your strong communication skills and attention to detail.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word. If you have experience with travel management systems like SAP and Concur, be sure to include that as well.
Showcase Your Professionalism: In your application, convey your high level of professionalism and discretion. Mention any experiences where you successfully managed challenging situations with tact and diplomacy, as this is crucial for the role.
How to prepare for a job interview at 2Sisters
✨Research the Company
Before your interview, take some time to learn about 2 Sisters Food Group. Understand their values, products, and recent news. This will help you tailor your answers and show genuine interest in the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of examples from your past experience where you've successfully managed complex tasks or resolved conflicts, especially in a fast-paced environment.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Be prepared to demonstrate your written and verbal skills during the interview. You might be asked to summarise information or explain how you would handle communication with senior executives.
✨Highlight Your Proactive Approach
The role requires anticipating the needs of the Managing Director and the executive team. Share specific examples of how you've taken initiative in previous roles to improve efficiency or solve problems before they escalated.
