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- Tasks: Support the department chair with budget management, scheduling, and administrative tasks.
- Company: Join a dynamic team at the College of Education, focused on educational leadership.
- Benefits: Enjoy potential telework options and a supportive work environment.
- Why this job: Make an impact in education while developing your skills in a collaborative setting.
- Qualifications: Bachelor's degree required; experience in office management or HR preferred.
- Other info: Position includes supervising student workers and managing departmental budgets.
The predicted salary is between 36000 - 44000 £ per year.
This position provides administrative support for the department chair and functions as the office manager for the unit. It serves as the unit's budget manager and supervisor for administrative support staff and student workers.
Essential Job Duties:
- Manages and reconciles department budget from multiple budget pools.
- Builds the department schedule each term.
- Oversees all hiring responsibilities for the department in collaboration with the HR Specialist.
- Serves as liaison for all requests with the Dean's office.
- Provides select grant (internal and external) support for faculty.
- Supervises work study students.
- Supports faculty on external and internal grants with purchasing, travel, recruitment, and budget reports.
Required Minimum Qualifications:
- Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience.
University Preferred Qualifications:
- Four-year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
The Business Services Coordinator/Office Manager for Educational Leadership is responsible for the administrative management of personnel, budgets, grant administration, and the supervision of one full-time admin assistant and may supervise student assistants. This position is directly responsible to the Chair of the department. Requires performance of a variety of administrative, secretarial, and office support duties. Position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services.
Other Work Responsibilities:
- Course scheduling.
- Administrative hires for part-time faculty.
- Hiring graduate assistants.
- Oversight of student files.
Departmental Preferred Experience, Skills, Training/Education:
- Bachelor's degree in a related field and four years of progressive office experience including purchasing, reconciling funds, and budgeting actions preferred.
- Previous experience working in a higher education environment in a similar department; at least 2 years preferred.
- Previous experience scheduling classrooms and support of professors a plus.
- Experience with Excel; intermediate proficiency level needed with advanced level preferred.
- Experience with Banner, 49er Mart, ePAF, aGA, Malibu, Concur, PCard, Google Suite and advanced skills in Microsoft Suite applications.
- Supervisory experience.
- General knowledge of accounting principles.
- Strong financial report development and presentation skills.
- High level of organizational skills.
- Detail-oriented and ability to multi-task.
- Ability to be resourceful, research and work independently while also being a team player.
- Ability to communicate effectively both verbally and via written correspondence with all University personnel and partners.
Necessary Licenses or Certifications:
Work Location: COED 261-D
Posting date: 06/13/2025
Closing date: 06/29/2025
Proposed Hire Date: 07/14/2025
Business Services Coordinator employer: The University of North Carolina
Contact Detail:
The University of North Carolina Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Services Coordinator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Banner and Excel. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Network with current or former employees in similar roles within higher education. They can provide insights into the department's culture and expectations, which can help you tailor your approach when discussing your fit for the position.
✨Tip Number 3
Prepare to discuss your experience with budget management and administrative support in detail. Think of specific examples where you've successfully managed funds or supported a team, as these will resonate well with the hiring committee.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or budget plan relevant to the role. Presenting this during your interview can demonstrate your proactive approach and ability to handle the responsibilities of the Business Services Coordinator.
We think you need these skills to ace Business Services Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure your application specifically addresses the knowledge, skills, abilities, and experiences required for the Business Services Coordinator role. Use examples from your past experiences that align with the job duties outlined in the description.
Avoid 'See Resume': When completing the job duties section of your application, do not simply write 'see resume'. Instead, provide detailed descriptions of your relevant experiences and how they relate to the responsibilities of the position.
Highlight Relevant Experience: In your application, emphasise any experience you have with budget management, office administration, and supervisory roles. Be specific about your achievements and how they demonstrate your capability for this position.
Prepare for Supplemental Questions: Be ready to answer the supplemental questions thoroughly. Provide clear examples of your professional experience with systems like Banner, as well as your skills in purchasing, reconciling funds, and financial reporting.
How to prepare for a job interview at The University of North Carolina
✨Know Your Budgeting Basics
As a Business Services Coordinator, you'll be managing and reconciling budgets. Brush up on your budgeting skills and be ready to discuss your experience with financial reports and budget management during the interview.
✨Highlight Relevant Experience
Make sure to showcase your previous experience in office management, accounts reconciliation, and human resources. Be specific about your roles and responsibilities in past positions to demonstrate your suitability for the job.
✨Familiarise Yourself with Required Software
The role requires proficiency in various software like Excel, Banner, and Google Suite. If you have experience with these tools, be prepared to discuss how you've used them effectively in your previous roles.
✨Prepare for Behavioural Questions
Expect questions that assess your organisational skills and ability to multitask. Prepare examples from your past experiences that illustrate how you've successfully managed multiple tasks or projects simultaneously.
