Student Information Manager

Student Information Manager

Chester-le-Street Full-Time 26000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Manage student enrollment, attendance, and reporting to ensure accurate data.
  • Company: Join Friendship Public Charter School, a network dedicated to providing world-class education.
  • Benefits: Enjoy opportunities for professional development and a supportive work environment.
  • Why this job: Make a real impact on students' academic success and future careers.
  • Qualifications: High school diploma required; customer service experience preferred.
  • Other info: Positions available for the 2025-2026 school year; apply early!

The predicted salary is between 26000 - 42000 £ per year.

We are excited to consider your application for anticipated vacancies in the 2025-2026 school year at Friendship Public Charter School. Our formal interview process will begin in January 2025, for our confirmed vacancies only. Friendship Public Charter School operates a network of college-preparatory public charter schools, serving students from preschool through 12th grade. Our mission is to provide a world-class education that equips students with the knowledge and skills necessary for academic achievement and success beyond high school. We are seeking dedicated professionals to join our team for the 2025/2026 school year. If you are committed to helping students achieve academic success and preparing them for college and career opportunities, we encourage you to apply.

Responsibilities

  • ENROLLMENT
    • Manage the compliance of enrollment (i.e. collection of residency documentation, support families with registration and update registration system accordingly);
    • Ensure all student records in the system contain complete and accurate information required for reporting (i.e. residency info, parent-guardian information, emergency contact information, ethnic codes, entry and exit codes, special education or ELL status, lunch status, and other indicators);
    • Update student information during the enrollment period and periodically as changes occur (address changes, telephone numbers, parent/guardian, emergency contact, etc.);
    • Withdraw students that transfer, no-show, drop-out, or are expelled from the school using the appropriate exit codes;
    • Coordinate with the appropriate school personnel to ensure all special program data (i.e. Special Education) is up to date;
    • Facilitate the transfer of student information between schools;
    • Collaborate with the Enrollment team to support enrollment initiatives for the campus.
  • REPORTING
    • Gather, input, and verify data necessary for internal and external reports to the FPCS District Office and the federal and regulatory agencies;
    • Prepare customized reports for site-based needs and assist school-level staff with generating reports;
    • Ensure timely submission of all reports extracted from the student information system.
  • ATTENDANCE AND DISCIPLINE
    • Work with building-level administrators to ensure all attendance and discipline data is accurately recorded in the system;
    • Coordinate with the appropriate school personnel to ensure all truancy is coded in the student system appropriately;
    • Verify teachers are inputting class attendance on a daily basis;
    • Reconcile daily tardy log, excuses, and discipline to daily attendance;
    • Maintain all attendance records in a central location within the school building;
    • Maintain a copy of all suspensions, expulsions, and incident reports in a central location within the school building;
    • Audit the school’s discipline and attendance records regularly to ensure integrity of the data.
  • SCHEDULING AND GRADE REPORTING
    • Input the master schedule and schedule students into required courses;
    • Ensure class rosters are always up to date;
    • Coordinate each grade reporting cycle by ensuring all grades are completed within the specified time and report cards, and all other grade reports are printed and disseminated in accordance with the school calendar.
  • OTHER DUTIES
    • Conduct training for teachers and all other staff to ensure competency in the use of the program (attendance and electronic grade-book);
    • Coordinate user security within the student information system with District Office SIS administrator;
    • Attend conferences and classes to develop and maintain knowledge of database management and the SIS;
    • Maintain and manage systems (PowerSchool, Infosnap, SLED, and MySchoolDC);
    • Configure and maintain the school's auto dialer that interfaces with the SIS;
    • Perform other job-related duties as assigned.

Qualifications

  • Experience in the role preferred;
  • High school diploma required;
  • Associate degree preferred;
  • Two years of customer-service work experience;
  • At least two years of using a school student information system or an equivalent combination of education and other related experience, preferred.

FPCS’s policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws. This policy applies to recruitment and hiring, training, promotion, compensation, benefits, transfer, layoff, termination and all other terms and conditions of employment. Employment decisions at FPCS are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience and suitability.

Student Information Manager employer: Friendship Public Charter School

Friendship Public Charter School is an exceptional employer dedicated to fostering a supportive and inclusive work environment that prioritises professional growth and development. With a mission focused on providing a world-class education, employees benefit from collaborative teamwork, comprehensive training opportunities, and a commitment to student success, all within a vibrant community that values diversity and innovation.
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Contact Detail:

Friendship Public Charter School Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Student Information Manager

✨Tip Number 1

Familiarise yourself with the specific student information systems mentioned in the job description, such as PowerSchool and Infosnap. Having hands-on experience or knowledge about these systems can give you a significant edge during the interview process.

✨Tip Number 2

Network with current or former employees of Friendship Public Charter School. They can provide valuable insights into the school culture and expectations for the Student Information Manager role, which can help you tailor your approach during interviews.

✨Tip Number 3

Stay updated on best practices in data management and compliance within educational settings. This knowledge will not only prepare you for potential questions but also demonstrate your commitment to maintaining high standards in student information management.

✨Tip Number 4

Prepare to discuss your customer service experience in detail, as this role involves significant interaction with families and staff. Highlight specific examples where you've successfully resolved issues or improved processes to showcase your skills.

We think you need these skills to ace Student Information Manager

Data Management
Attention to Detail
Customer Service Skills
Knowledge of Student Information Systems (SIS)
Report Generation
Compliance Management
Communication Skills
Organisational Skills
Problem-Solving Skills
Training and Development
Collaboration Skills
Time Management
Analytical Skills
Adaptability

Some tips for your application 🫡

Understand the Role: Before applying, make sure you fully understand the responsibilities of a Student Information Manager. Familiarise yourself with the key tasks such as managing enrollment compliance, reporting, and maintaining student records.

Tailor Your CV: Customise your CV to highlight relevant experience in customer service and using student information systems. Emphasise any specific achievements or projects that align with the responsibilities outlined in the job description.

Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for education and your commitment to helping students succeed. Mention how your skills and experiences make you a great fit for the role and the mission of Friendship Public Charter School.

Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.

How to prepare for a job interview at Friendship Public Charter School

✨Understand the Role

Make sure you thoroughly understand the responsibilities of a Student Information Manager. Familiarise yourself with tasks like managing student records, compliance with enrollment, and reporting requirements. This will help you answer questions confidently and demonstrate your suitability for the role.

✨Showcase Your Experience

Prepare to discuss your previous experience in customer service and using student information systems. Highlight specific examples where you've successfully managed data or supported enrollment initiatives, as this will show that you have the relevant skills for the job.

✨Demonstrate Your Commitment

Friendship Public Charter School values dedication to student success. Be ready to share your passion for education and how you can contribute to helping students achieve their academic goals. This could be through personal anecdotes or your vision for supporting the school's mission.

✨Prepare Questions

Have a few thoughtful questions prepared to ask the interviewers. This shows your interest in the position and helps you gauge if the school is the right fit for you. Consider asking about their approach to data management or how they support staff development.

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