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- Tasks: Support a dynamic Dispute Resolution team with diary management, client liaison, and billing.
- Company: Join a top-tier law firm known for tackling complex commercial disputes.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Be part of a team committed to excellence and delivering strategic results for clients.
- Qualifications: Previous Legal PA experience and strong organisational skills are essential.
- Other info: Opportunity to work with skilled professionals in a fast-paced legal setting.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for an experienced and proactive Legal PA to join our top-tier Dispute Resolution team. This is a fantastic opportunity to support a dynamic group of legal professionals who thrive on tackling complex commercial challenges. Disputes are an inevitable part of the firm. Our clients rely on us for clear, strategic, and results-driven advice. Our team is highly skilled in litigation, arbitration, and alternative dispute resolution, including mediation. We’re committed to delivering the best possible outcomes, and we’re looking for someone who shares that commitment to excellence.
Responsibilities
- Diary management:
- Ensure client meeting clashes do not occur
- Partners/fee earners have all the required materials for their client meetings
- Arrange meetings on behalf of partners/fee earners/clients
- Ensure business travel information is entered into calendars
- Proactive billing and credit control:
- Check InTapp time to ensure that partners / fee earners time recording is up to date - remind where necessary and remind Partners / senior associates of final billing day for the month end
- Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices
- Check with Partners/senior associates to ensure that all matters they want to invoice have been billed
- Build an understanding of each client's different billing requirements to ensure that invoices are not rejected
- Prepare specific draft billing narratives where required
- Prepare draft letters/emails to accompany sensitive invoices, thank you letters etc.
- Submit invoices on behalf of Partners and respond to clients on billing issues
- Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly
- Photography
- Liaise with Concierge to have new fee earner photos taken
- Saving photos in correct house style and in appropriate Marketing filesite folders
- Digital/Website
- Uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers
- Upload photography to fee earner profiles on the website
- Upload files to the website to create links for hyperlinking in emails
- Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site
- Collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade
- Updating bids credentials lists with matters from Chambers after each directories round
- Credentials database - adding to it by practice and sector
- Bidding library - adding to it by sector and sub-sector
- Key information on Risk, Insurance, International and Financial
- InterAction - management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates
- Collating information for expressions of interests and credentials documents
- Providing About Us documents
- Organising conference calls on behalf of the fee earners
- Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
- Assisting with workload of team members within practice group and across the firm as required
- Any additional ad hoc tasks as required
- Support with the opening of new clients/matters with the firm’s client onboarding platform, InTapp Intake
- Liaise with client regarding information/documentation required for AML
- Prepare Engagement letter to ensure new client/matter processes are completed
- Undertake ad hoc conflict queries
Experience and Knowledge
- Legal PA experience
- Ability to liaise with Courts and Counsel
- Experience of producing court bundles (hard copies and soft copies) to a high standard.
- Time Recording
- Excellent diary management, organisation and prioritisation skills
- Communicate effectively and build good relationships with clients and staff within the firm
- Must work well as part of a team
- Competent, fast and accurate typist
- Competent at producing legal documents to a high standard
- Professional telephone manner and the ability to accurately record and pass on messages
- Sound technical skills in the following areas: Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010)
- Proven document or case management skills (Fieldfisher use Worksite)
- Proven experience of using a legal computerised finance system
- Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction)
Legal PA - Dispute Resolution employer: Fieldfisher
Contact Detail:
Fieldfisher Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA - Dispute Resolution
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as Microsoft Office 2010 and InterAction. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research the Dispute Resolution team and their recent cases or achievements. Showing that you understand their work and can contribute to their success will impress the interviewers and highlight your genuine interest in the role.
✨Tip Number 3
Prepare examples of how you've effectively managed diaries and prioritised tasks in previous roles. This will help you illustrate your organisational skills and ability to handle the fast-paced environment of a legal PA.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Legal PA - Dispute Resolution
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in dispute resolution. Emphasise your skills in diary management, document production, and client liaison, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the legal sector and your commitment to excellence. Mention specific experiences where you successfully managed complex tasks or supported legal professionals.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Office and legal software, ensure you list your technical skills clearly. Provide examples of how you've used these tools effectively in previous roles.
Showcase Communication Skills: In your application, demonstrate your ability to communicate effectively with clients and colleagues. Include examples of how you've built relationships and handled client queries in a professional manner.
How to prepare for a job interview at Fieldfisher
✨Showcase Your Legal Knowledge
Make sure to brush up on your understanding of legal terminology and processes, especially those related to dispute resolution. Being able to discuss litigation, arbitration, and mediation confidently will impress the interviewers.
✨Demonstrate Strong Organisational Skills
As a Legal PA, you'll need excellent diary management and prioritisation skills. Be prepared to share examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've built relationships with clients and colleagues in previous positions, and provide examples of how you’ve handled challenging conversations or situations.
✨Familiarise Yourself with Technology
Since the role requires proficiency in various software, including Microsoft Office and legal management systems, make sure to mention any relevant experience you have. If you're familiar with specific tools like InterAction or Worksite, be sure to highlight that.
