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- Tasks: Coordinate projects from start to finish, ensuring everything runs smoothly.
- Company: Join a leading design and build company in the heart of London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of exciting commercial fit-out projects and collaborate with talented teams.
- Qualifications: A relevant degree and experience in project coordination are essential.
- Other info: Perfect for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 28800 - 43200 £ per year.
We’re looking for an organised, proactive and detail-driven Project Coordinator to join a leading design and build company based in London. This is a pivotal role that supports various departments including design, construction, and project operations. You’ll be working closely with senior leadership, site managers, and internal teams to ensure the smooth running of commercial fit-out projects from concept to completion.
Responsibilities
- General Coordination
- Take ownership of internal meeting minutes, track deliverables and ensure follow-ups are actioned.
- Manage team calendars and schedule meetings efficiently.
- Organise social and client events when required.
- Coordinate meeting logistics including refreshments and room setups.
- Submit expense claims for senior leadership.
- Manage procurement and delivery scheduling across projects.
- Keep internal project trackers accurate and up-to-date.
- Support the team in ensuring compliance with health & safety, quality, and environmental standards.
- Design Support
- Review and quality-check submission documents.
- Coordinate submission timelines and ensure alignment across teams.
- Schedule and lead submission review meetings.
- Manage formatting and delivery of content with the graphics team.
- Facilitate submission workshops and track all deliverables.
- On-Site & Construction Admin
- Set up health & safety documentation and site systems.
- Maintain and troubleshoot the project collaboration platform (BIM 360).
- Coordinate with Site Managers for on-site delivery needs.
- Collate and quality-check weekly project reports.
- Handle procurement admin and close-out documentation.
- Post-Completion
- Prepare and manage client handover documentation.
- Liaise with subcontractors and consultants to meet post-completion deadlines.
- Organise and minute lessons learned meetings.
- Pre-Construction
- Manage PQQ submissions for new subcontractors.
- Track pre-construction checklists and project packs.
- Minute kick-off meetings and coordinate milestone meetings.
- Organise team site visits and support proposal formatting.
- Sales Support
- Assist with RFI and PQQ submission preparation for new business opportunities.
What We’re Looking For
- A relevant bachelor’s degree.
- Proven coordination experience within a fast-paced, project-led environment.
- Familiarity with design & build or construction project lifecycles.
- Strong communication and organisation skills.
- Comfortable working independently but collaborative by nature.
- High attention to detail and a proactive approach.
- Ability to remain calm under pressure and juggle multiple priorities.
- Proficient in Microsoft Outlook, Excel and Word.
For more info apply with your CV or reach out - georgia@bigblue.uk.com
Contact Detail:
Bigblue Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with the design and build project lifecycle. Understanding the stages of a project will help you speak confidently about your experience and how you can contribute to each phase.
✨Tip Number 2
Network with professionals in the construction and design industry. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your organisational skills by using project management tools. Familiarity with platforms like BIM 360 can set you apart, showing that you're ready to hit the ground running.
✨Tip Number 4
Prepare to discuss how you handle pressure and manage multiple priorities. Think of specific examples from your past experiences that demonstrate your ability to stay calm and organised in a fast-paced environment.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially within fast-paced environments. Emphasise skills that align with the job description, such as communication, organisation, and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage multiple priorities and work collaboratively with teams.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Outlook, Excel, and Word. Provide examples of how you've used these tools in previous roles to support project management and coordination.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Project Coordinator role.
How to prepare for a job interview at Bigblue
✨Showcase Your Organisational Skills
As a Project Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Proactive Problem-Solving
Employers are looking for someone who can anticipate issues before they arise. Share instances where you've identified potential problems in a project and the steps you took to mitigate them, showcasing your proactive approach.
✨Familiarise Yourself with Project Lifecycles
Understanding the design and build process is key. Brush up on the stages of project lifecycles and be ready to discuss how your experience aligns with these phases, particularly in relation to coordination and communication.
✨Prepare for Behavioural Questions
Expect questions that assess your teamwork and communication skills. Prepare answers that reflect your collaborative nature and ability to work independently, using the STAR method (Situation, Task, Action, Result) to structure your responses.
