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- Tasks: Support the Real Estate team with admin tasks and client relationship management.
- Company: Join DACBeachcroft, a leading law firm known for its collaborative culture.
- Benefits: Enjoy a permanent role in a vibrant office with opportunities for growth.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Relevant admin experience and proficiency in Microsoft Office required.
- Other info: Ideal for those looking to kickstart their career in a supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
DACBeachcroft has an exciting opportunity for an Administrative Assistant to join our Real Estate cluster on a full-time, permanent basis in our centrally located Leeds office. The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA). The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support, recognising and translating the needs and expectations into a responsive service.
Key Responsibilities
- Client Relationship Management
- Taking instruction to undertake admin tasks relating to client relationship management
- Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices
- Assisting the lawyers, HL/PA/LSA as directed in the organisation of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materials
- Administrative
- File management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing – matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliance at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
- Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
- Sending large electronic documents via ShareFile
- Submitting documents for signature by clients via DocuSign
- Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
- Updating of Workflow Tracking Schedules
- Collating and indexing legal documentation, deeds scheduling and deeds management.
- Typing of standard letters i.e. payment of invoices, acceptance of events
- Uploading documents to PDF docs and editing documents using the same
- Communication
- Liaising with fellow team members on workloads and ensure deadlines are consistently met
- Answering internal calls for other members of the team
- Liaising with and taking direction from your HL, PA LSA and lawyers
- Financial
- Assisting with billing as required
- Dealing with matter related finance administration to include BACs, TTs etc.
- Assisting with expenses as required
- Processing
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL where challenges arise
- Responsible for creating and uploading information to client data rooms, in line with instructions from lawyer, HL PA or LSA
- Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with lawyer instructions and court rules and instructions provided to Office Services to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
- Checking client and internal data for accuracy
- Ensuring compliance with firm wide/department policies and procedures
- Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firm’s document management systems
- Online applications e.g. Companies House, Land Registry, Searchflow, forms
- Undertaking searches and completion of requisite forms and submissions
- Customer Service
- Attending team meetings
- Liaising with lawyers and HL to take instruction and liaise on work requirements
- Consistently and appropriately update service users on progress where appropriate
- Regularly offer assistance wherever possible
Skills, Knowledge and Expertise
- Relevant office-based administration experience
- An aptitude for administration management and processes, with experience of working with document management/case management systems
- Intermediate knowledge of Microsoft Office
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
- Good organisational skills and ability to manage own time effectively within a fast-paced environment
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
- Positive can-do attitude with the ability to adapt to change
- Excellent attention to detail
- Customer/client service focused
- Proactive, professional and flexible approach to work
- Keen to develop over a period of time with a willingness and ability to learn
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
Administrative Assistant (Real Estate) - Leeds employer: DAC Beachcroft Dublin
Contact Detail:
DAC Beachcroft Dublin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Real Estate) - Leeds
✨Tip Number 1
Familiarise yourself with the specific protocols and processes used in real estate administration. Understanding these will not only help you in your role but also show your potential employer that you're proactive and ready to hit the ground running.
✨Tip Number 2
Network with professionals in the real estate sector, especially those who work in administrative roles. Attend local events or join online forums to gain insights and make connections that could lead to job opportunities.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Word, as these are essential for managing files and documents efficiently. Consider taking a short course if you feel you need to improve your proficiency.
✨Tip Number 4
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Being able to discuss your time management strategies will impress potential employers.
We think you need these skills to ace Administrative Assistant (Real Estate) - Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office-based administration experience and skills that align with the job description. Emphasise your ability to manage priorities, work with document management systems, and your proficiency in Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as client relationship management and file management, and explain how your experience makes you a great fit.
Showcase Your Communication Skills: Since the role requires effective communication with internal and external clients, provide examples in your application of how you've successfully liaised with others in previous roles. Highlight any experience in customer service or team collaboration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this position, so ensure your application reflects that quality.
How to prepare for a job interview at DAC Beachcroft Dublin
✨Research the Company
Before your interview, take some time to research DACBeachcroft and their Real Estate department. Understand their values, recent projects, and any news related to them. This will help you tailor your answers and show genuine interest in the role.
✨Prepare for Common Questions
Anticipate questions related to administrative tasks, client relationship management, and your experience with document management systems. Be ready to provide specific examples from your past roles that demonstrate your skills and how they align with the job requirements.
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss how you manage your workload, prioritise tasks, and ensure deadlines are met. You might even want to share a specific instance where your organisational skills made a significant impact.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, highlight your ability to liaise with team members and clients professionally. Consider discussing a situation where your communication skills helped resolve an issue or improve a process.
