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- Tasks: Support admissions processing and assist with student communication in a dynamic college environment.
- Company: Join the College of Health and Human Services at Northern Kentucky University, a growing academic institution.
- Benefits: Enjoy a regular schedule, professional development opportunities, and a collaborative work culture.
- Why this job: Be part of a vital team that shapes students' futures and enhances educational access.
- Qualifications: High school diploma and 2 years of experience in a professional or educational setting required.
- Other info: Flexible working hours with a focus on teamwork and student success.
This position is to support the evaluation and admission of students applying to Northern Kentucky University, College of Health and Human Services, as well as the administrative support needs associated with accelerated online programs which continue to experience dramatic growth for the college and new programs being added to the academic portfolio. This position is critical to supporting the college infrastructure to meet the academic demands accompanying this growth.
This position is a vital component to making the College of Health & Human Services (CHHS) operate efficiently and effectively.
Primary Responsibilities:- Admissions processing for academic programs in CHHS: Maintain departmental tracking spreadsheets in Excel (on shared K Drive) to determine the number of applicants, progress in the admission process, the status of admission, and compliance with departmental admission requirements. Close attention to detail, organizational skills, time management, confidentiality, and the ability to prioritise are essential.
- Work closely with the college admissions team to ensure all applications are processed in a timely manner and changes in admission procedures are clearly communicated to internal and external stakeholders, as well as applicants.
- Serve as a primary contact for prospective students communicating via phone and email regarding the admissions process as needed.
- Communicate and collaborate with faculty, staff, and external offices (Office of Graduate Education, Office of Admission, Office of University Registrar) on a regular basis via email and phone.
- Create and maintain communication from CHHS to new applicants and admits through the admissions process.
- Work closely with CHHS advising team to provide a seamless transition from admission to advising for new students.
- Assist with the execution of enrollment strategic planning, including management of wait lists.
- High school diploma with a minimum of 2 years of experience required, preferably in a professional or higher education setting.
- Computer skills, with proficiency in MS Office Suite (Excel, Word, Outlook, etc.)
- The position requires good time management, interpersonal, and communication skills as well as the ability to adapt to change quickly and to work with little supervision.
- Also, requires excellent data skills, keen attention to detail, and a very high accuracy rate.
Preferred Education:
Minimum Experience: 2 years
Salary: 16.01/hr minimum
Pay Grade: S66
Academic Assistant employer: Northern Kentucky University
Contact Detail:
Northern Kentucky University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Assistant
✨Tip Number 1
Familiarise yourself with the admissions process at Northern Kentucky University, especially within the College of Health and Human Services. Understanding their specific requirements and procedures will help you engage more effectively during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the demands of the Academic Assistant position.
✨Tip Number 3
Practice your communication skills, as you'll be a primary contact for prospective students. Consider role-playing scenarios where you explain the admissions process clearly and concisely to someone unfamiliar with it.
✨Tip Number 4
Get comfortable with Excel and other MS Office tools, as proficiency in these is crucial for the role. You might want to take an online course or tutorial to brush up on your skills before applying.
We think you need these skills to ace Academic Assistant
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the responsibilities and qualifications required for the Academic Assistant position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in admissions processing or administrative support, especially in a higher education setting. Use specific examples to demonstrate your skills in time management, attention to detail, and communication.
Showcase Technical Skills: Since proficiency in MS Office Suite is essential, make sure to mention your experience with Excel, Word, and Outlook. If you have used these tools in previous roles, provide examples of how you utilised them effectively.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are a great fit for the Academic Assistant role. Address your ability to work independently, manage multiple tasks, and communicate effectively with various stakeholders.
How to prepare for a job interview at Northern Kentucky University
✨Showcase Your Organisational Skills
As an Academic Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've organised projects or managed time effectively in previous roles.
✨Highlight Your Communication Abilities
This role involves a lot of communication with prospective students and faculty. Make sure to provide examples of how you've successfully communicated complex information clearly and effectively in past experiences.
✨Demonstrate Attention to Detail
Given the importance of accuracy in admissions processing, be ready to discuss how you ensure precision in your work. You might want to share instances where your attention to detail made a significant difference in a project or task.
✨Familiarise Yourself with MS Office Suite
Proficiency in tools like Excel is crucial for this position. Brush up on your skills and be prepared to discuss how you've used these tools in previous jobs, especially in managing data or tracking progress.
