PA - Compliance and Risk Team

Exciting role in a top International Law Firm for a PA to assist the General Counsel. The Compliance & Risk (C&R) team is responsible for supporting the General Counsel and providing comprehensive administrative support in all aspects of their work. The C&R team’s mandate includes:

• Ensuring that the firm complies with its legal and regulatory obligations
• Liaising with the SRA
• Advising the firm on risk issues affecting the firm’s business
• Leading on delivering relevant guidance and training
• Developing and implementing appropriate policies and procedures to ensure compliance and mitigate risk
• Managing the onboarding of clients and new matter opening
• Advising on client engagement terms and vendor contracts
• Advising Partners and employees on professional compliance and ethics issues
• Advising on data privacy compliance
• Dealing with client complaints and disputes
• Managing the firm’s insurance policies

The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, with a strong track record in providing senior level support. The successful candidate will support the C&R team’s effectiveness by ensuring a responsive and efficient level of administrative support to team members and internal clients.

Roles and Responsibilities:

• Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams
• Assisting with regulatory liaison and updating the firm’s SRA account
• Liaising with the firm’s senior management and their support staff
• Meeting scheduling and extensive diary management
• Providing necessary documentation for internal and external meetings
• Acting as Secretary to the firm’s Risk Committee, including organising meetings and minute taking
• Liaising with internal and external persons for meeting logistics
• Managing team travel globally, including visas and itineraries
• Processing invoices, purchase orders and expense claims
• Helping prepare and administer relevant budgets
• Assisting with insurance renewals process
• Helping organise training sessions
• Liaising with external training providers and managing attendance at conferences
• Responding to correspondence on behalf of stakeholders
• Assisting with creation of C&R alerts, updates and newsletters
• Answering and transferring telephone calls
• Using 3E to identify relevant information about clients and matters
• Taking ownership and maintaining relevant intranet pages
• General administration tasks including preparing documents and proof reading
• Helping to set up and manage client information barriers within iManage
• Assisting with ad hoc administration and project tasks
• Complying with all relevant legal and regulatory obligations

Skills and Experience:

• Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment
• A good working knowledge of Microsoft Suite
• Previous experience using iManage is helpful

Person Specification:

• A proactive can-do approach and able to use initiative
• A professional manner with excellent verbal and written communication skills
• Ability to balance competing priorities and multitask
• Flexible and dependable, willing to do extra hours where needed
• Maintaining confidentiality and discretion at all times
• Excellent attention to detail, highly organised and efficient

For further information please contact Ella Britton.