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- Tasks: Join our finance team as a Purchase Ledger Assistant, processing invoices and resolving queries.
- Company: Gibb Group is a leading global provider of PPE and MRO products, part of Clarksons.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Be part of a crucial team that impacts the energy sector and enhances your financial skills.
- Qualifications: Experience in a similar role with strong attention to detail and problem-solving skills required.
- Other info: Opportunities for growth and collaboration in a dynamic workplace.
The predicted salary is between 24000 - 36000 £ per year.
Gibb Group is the industry's leading provider of PPE and MRO products and services as well as one of the energy sector's most experienced, qualified suppliers. Available globally, our extensive product range is backed by in-house expertise that adds value and ensures our clients' Offshore teams and assets are protected at all times.
Gibb is part of Clarksons – the world's leading provider of integrated maritime services including broking, finance, port services and research. Clarksons is at the heart of global shipping and has an unrivaled reach, expertise, and depth of experience. Clarksons partner with clients across every sector to meet the demands of the world's rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it's our people that drive success for our clients.
We are seeking a Purchase Ledger Assistant to join our purchase ledger team. The role can be based in Great Yarmouth or Aberdeen and reports to the Financial Controller. You will work within the Finance function and have the opportunity to contribute as part of a crucial team to the core accounting and financial operations of the business, processing a high volume of purchase invoices for multiple locations within the global group.
What you’ll be doing:
- Matching invoices to purchase orders and posting for the UK and overseas entities
- Resolving pricing issues, booking in queries, and liaising with suppliers for incorrect charges
- Assisting with supplier statement reconciliations
- Setting up new supplier accounts, following required procedures for screening
- Chasing final VAT Invoices for proforma and PayPal payments
- Inputting company credit card transactions
- Assisting in preparation of payment runs
- Authorising bank payments in accordance with group authorisation policy
- Mailbox management
- Liaising with internal stakeholders in order to resolve ad hoc queries regarding accounting procedures
- General administrative and office support
- Additional / ad hoc duties as required to meet the needs of the business
What we’re looking for:
- Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change
- Relationship building, with excellent interpersonal skills and the ability to quickly build rapport
- Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results
- Resilience with the ability to persist and adapt
- Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas
- Professional integrity and a respect for company values
Other requirements:
- Experience in a similar role
- Able to prioritise tasks and work to deadlines
- Strong accuracy and attention to detail
- Good numeracy and problem-solving skills
- Organised and able to use own initiative
- Dedicated, self-motivated and hard working
- Good communication and administrative skills
- Enthusiastic and positive outlook
Purchase Ledger Assistant employer: CLARKSON PLC
Contact Detail:
CLARKSON PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in purchase ledger roles. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the finance and accounting sectors, especially those who work in purchase ledger roles. Attend industry events or join relevant online forums to build connections that could lead to job opportunities.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle common scenarios in a purchase ledger role, such as resolving discrepancies or managing supplier relationships. This will help you convey your problem-solving skills effectively.
✨Tip Number 4
Research Gibb Group and Clarksons thoroughly to understand their values and operations. Tailoring your conversation in interviews to reflect your alignment with their mission can demonstrate your genuine interest in the role.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchase Ledger Assistant role. Focus on your attention to detail, problem-solving abilities, and any previous experience in finance or accounting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your drive and self-motivation. Mention specific examples of how you've successfully resolved issues or improved processes in previous roles, demonstrating your ability to contribute positively to the team.
Highlight Relevant Skills: In your application, emphasise your organisational skills, numeracy, and ability to work under pressure. Mention any experience you have with invoice processing, supplier management, or financial software to strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Purchase Ledger Assistant position.
How to prepare for a job interview at CLARKSON PLC
✨Know Your Numbers
As a Purchase Ledger Assistant, you'll be dealing with invoices and financial data. Brush up on your numeracy skills and be prepared to discuss how you ensure accuracy in your work. Mention any specific tools or software you've used in previous roles.
✨Demonstrate Problem-Solving Skills
Expect questions about how you've resolved discrepancies in the past. Prepare examples that showcase your analytical abilities and how you approach problem-solving, especially when liaising with suppliers or internal stakeholders.
✨Showcase Your Interpersonal Skills
Building relationships is key in this role. Be ready to talk about how you've successfully collaborated with others in previous positions. Highlight any experiences where you built rapport with suppliers or worked within a team to achieve a common goal.
✨Be Organised and Proactive
The role requires managing multiple tasks and deadlines. Share your strategies for staying organised and prioritising your workload. Discuss any tools or methods you use to keep track of tasks and ensure timely completion.
