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- Tasks: Coordinate logistics for a high-profile AI summit, managing stakeholders and volunteers.
- Company: Join the Oxford Generative AI Summit, a leading event at the University of Oxford.
- Benefits: Enjoy remote work flexibility and a competitive fee of £5,000 for your expertise.
- Why this job: Make an impact on AI's future while networking with industry leaders and gaining valuable experience.
- Qualifications: Experience in event coordination and strong communication skills are essential.
- Other info: Must be self-employed in the UK and available for on-site coordination in October 2025.
Direct message the job poster from Oxford Generative AI Summit Founder & Director, OxGen AI | University of Oxford Help deliver one of the UK’s landmark events at the intersection of AI and society! About: The Oxford Generative AI Summit (October 16-17, 2025), powered by OxGen AI Limited and hosted at the prestigious Jesus College, University of Oxford, is a distinguished multi-stakeholder expert convening focused on the opportunities and impacts of generative AI on society. This landmark event brings together prominent leaders from enterprise, startups, academia, government, and media for cutting-edge panels, keynotes, and high-value networking. For more information, please visit: oxgensummit.org. Location: Remote, with requirement to be in Oxford, UK in October 2025 Engagement Period: July 15 – October 20, 2025 Application Deadline: May 27, 2025 (adjusted from June 10, 2025, Midnight BST) Fee : £5,000 (freelance basis) We’re hiring a Logistics Coordinator (Freelance) to help with the operational execution of this year’s high-profile Oxford Generative AI Summit, scheduled for October 16-17, 2025 at Jesus College’s state-of-the-art Cheng Kar Shun Digital Hub. If you’re exceptionally organised, thrive at coordinating with high-level stakeholders, and leading volunteers to deliver an exceptional conference, we would love you to apply! To Apply: To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include \”Logistics Coordinator Application\” in the subject line. Key Responsibilities Stakeholder Coordination Coordinate with speakers, moderators, vendors, and Summit participants Effectively manage email communications, including fielding queries, scheduling meetings, providing event updates, and distributing detailed participation guide Attend planning meetings and provide regular status updates to the Director Recruit, onboard, and manage a dedicated team of volunteers to support event operations on the day-of Develop and deliver a comprehensive training schedule and pre-event walkthroughs Provide on-site supervision and coordination to ensure smooth execution and swift issue resolution Ideal Candidate Strong track record and experience in event coordination Exceptional communication skills with the ability to interact professionally with high-profile stakeholders Strong organisational abilities with a keen attention to detail Ability to work independently while maintaining clear communication with the organising team Problem-solving mindset with the agility to address unexpected challenges Why This Role? Work with high-profile and leading figures in the field of AI Contribute to a landmark event that will influence the future of AI and society Build your professional network across enterprise, startups, government, academia, and media Gain valuable experience in coordinating a high-profile international event Flexible remote work with the excitement of on-site coordination during the Summit Application Process To apply, please submit your CV and a brief cover letter highlighting your relevant experience in event coordination and stakeholder management to cassidy@oxgensummit.org. Please include \”Logistics Coordinator Application\” in the subject line. Must have the right to work and be self-employed in the UK (i.e. to be registered as self-employed with HMRC and be able to invoice for services) Seniority level Seniority level Entry level Employment type Employment type Contract Job function Job function Management and Manufacturing Industries Technology, Information and Internet Referrals increase your chances of interviewing at Oxford Generative AI Summit by 2x Sign in to set job alerts for “Logistics Coordinator” roles. 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Logistics Coordinator (Freelance) – Oxford Generative AI Summit employer: Oxford Generative AI Summit
Contact Detail:
Oxford Generative AI Summit Recruiting Team
cassidy@oxgensummit.org
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Coordinator (Freelance) – Oxford Generative AI Summit
✨Tip Number 1
Make sure to research the Oxford Generative AI Summit and its key stakeholders. Understanding the event's goals and the profiles of the speakers will help you tailor your communication and demonstrate your enthusiasm during any interactions.
✨Tip Number 2
Network with professionals in the event coordination field, especially those who have experience with high-profile events. Engaging with them can provide valuable insights and potentially lead to referrals that could strengthen your application.
✨Tip Number 3
Prepare to showcase your organisational skills by creating a mock event plan. This will not only demonstrate your ability to manage logistics but also give you concrete examples to discuss when you connect with the job poster or during interviews.
✨Tip Number 4
Stay active on professional platforms like LinkedIn, where you can follow the Oxford Generative AI Summit and engage with their posts. This visibility can help you stand out and show your genuine interest in the event and its mission.
We think you need these skills to ace Logistics Coordinator (Freelance) – Oxford Generative AI Summit
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in event coordination and stakeholder management. Use specific examples that demonstrate your organisational skills and ability to work with high-profile stakeholders.
Craft a Compelling Cover Letter: In your cover letter, clearly outline why you are the ideal candidate for the Logistics Coordinator role. Mention your previous experiences that align with the responsibilities listed in the job description, and express your enthusiasm for contributing to the Oxford Generative AI Summit.
Follow Application Instructions: When submitting your application, ensure you include 'Logistics Coordinator Application' in the subject line of your email. This shows attention to detail and ensures your application is easily identifiable.
Proofread Your Application: Before sending your CV and cover letter, take the time to proofread for any spelling or grammatical errors. A polished application reflects your professionalism and commitment to the role.
How to prepare for a job interview at Oxford Generative AI Summit
✨Research the Event and Stakeholders
Before your interview, take some time to research the Oxford Generative AI Summit and its key stakeholders. Understanding the event's goals, the audience it attracts, and the prominent figures involved will help you demonstrate your enthusiasm and knowledge during the conversation.
✨Showcase Your Organisational Skills
As a Logistics Coordinator, your organisational abilities are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks, coordinated with various stakeholders, and ensured smooth operations at events.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected challenges. Think of scenarios where you had to adapt quickly or resolve issues during an event, and be ready to share how you approached those situations.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to explain how you've successfully interacted with high-profile stakeholders in the past, whether through email, meetings, or on-site coordination. Providing clear examples will showcase your capability in this area.
